Office Assistant

Description We're a personal injury law firm handling around 200 active cases with a small, tight team nationwide. We don't advertise; we have no billboards. Every case comes from a referral, which means the work that keeps the office running has to be done right the first time. We're looking for a Legal Administrative Assistant to own the day-to-day administrative operation of the office. This is not a phone-answering job. You'll be the person who makes sure mail goes out, checks get logged, files stay clean, and nothing sits on someone's desk for three days. If you like a clear system and hate loose ends and meaningless work, you'll love it here. What we offer $40,000 - $50,000/year based on experience Paid time off and paid holidays A small team where your work is visible and your suggestions actually get implemented Real growth path. This role can develop into case management for the right person Responsibilities What you'll do

• Process all incoming mail - open, date-stamp, scan, log, and route to the right case file and team member the same day it arrives
• Prepare and send outgoing mail, FedEx, and certified mailings; maintain proof-of-mailing records
• Log and process incoming settlement checks, medical records invoices, and other payments; prepare deposits and maintain the receipts log
• Prepare client disbursement statements for attorney review and signature
• Maintain electronic case files in our case management system that is accurate, current, and named consistently
• Open new files and close out resolved ones, including final file assembly and closing letters
• Manage office supplies, vendors, and general office upkeep
• Answer and route phone calls; greet the occasional in-office client
• Calendar deadlines, appointments, and follow-up tasks