Office Manager

Office Manager

Office-based in Fairfax, VA

The Office Manager will help facilitate day-to-day functions of NEXT Oncology Virginia.

Essential Duties and Responsibilities

• Provide administrative support to all NEXT Virginia leadership.
• Coordinate administrative calendar as needed.
• Manage conference room(s) calendars.
• Prepare expense reports for executive staff.
• Arrange travel (air, ground, hotel and any incidental), domestic and international, for executive staff as needed.
• Negotiate/arrange contract pricing for supplies and services.
• Maintain and organize office, patient, conference room, and break room supplies.
• Responsible for maintaining phone directory (name, phone number, fax number, email address, etc.)
• Main contact for equipment repairs
• Arrange catering services for meetings (physician, interviews, site initiation, site qualification, etc.) as needed.
• Review and approve vendor invoices before sending them to the accounting department for payment.
• Supervise housekeeping staff.
• Order marketing and promotional items (brochures, CDs, USB drives, handouts, shirts, etc.).
• Order laboratory, housekeeping, office supplies, equipment, computers, software, scrubs and lab coats.
• Maintain mailroom (receive, distribute, arrange pickups with overnight couriers).
• Provide excellent customer service to all internal and external customers.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Word, Microsoft Excel, and Adobe Acrobat
• Excellent verbal and written communication skills

Required Education and Experience

• High School Diploma required.
• Associate's degree and/or certificate program preferred.
• Five years' experience in a medical or research setting is preferred but not required.

At NEXT Oncology (an Avacare Business), you'll be part of a mission-driven team that values collaboration, precision, and patient safety. Our team is known for its supportive culture, strong communication, and commitment to excellence in clinical research.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide.

IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law.

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is $52,000.00 - $130,000.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.