Program Manager & Executive Assistant, Semi

Program Manager & Executive Assistant, Semi

As the Program Manager & Executive Assistant, Semi, you will be the right-hand and operational partner to the Director of Semi Truck Engineering, responsible for advancing the Semi Engineering program and organization, managing all administrative functions, schedules and workflows, and distilling & prioritizing information on behalf of the Director of Semi Truck Engineering. You will work closely with a broad spectrum of cross-company teams to align & balance Semi factory, service, engineering, business development, and program needs. You will collaborate with Semi, Vehicle Technical Leaders, and company Executives to align company direction, identify program opportunities, and facilitate organizational growth. Your work will impact new and existing Semi programs from concept through ongoing production to plan and maintain projects that keep Tesla products world leading and break new industry boundaries. This role requires you to be onsite at Semi Factory Nevada.

Responsibilities

• Inform and advise the Director on critical programs and organizational direction, collecting and synthesizing input from stakeholders as required
• Provide comprehensive administrative support to the Director of Semi Truck Engineering including calendar management, domestic and international travel booking, expense reporting, and preparation of executive-level documents, presentations, and correspondence
• Assess incoming requests to discern priorities, redirect to the appropriate owners as needed, and vet materials for meetings to protect and optimize the Director's time
• Take detailed notes in key meetings, synthesize outcomes, track follow-ups to closure, and build and continuously improve procedures and workflow standards to support the maturation of the Semi Truck organization
• Collaborate with Executive Assistants and support organizations (IT, HR, Workplace, etc.), staying current on company policies and resources, while handling all confidential information with the utmost discretion
• Plan, and execute events for the program and organization, including but not limited to internal All-Hands, employee engagement events, and external partner visits
• Collaborate with other Nevada-based teams to build and maintain local community partnership programs related to recruiting, facilities, and transportation

Requirements

• 5+ years program/project management and/or executive assistant experience managing cross-functional product development programs with technical engineering and manufacturing inputs
• Demonstrated experience in fast paced environment with exposure to end-to-end product deployment from concept through development and successful launch
• Exceptional organizational skills with high attention to detail. Demonstrated ability to work with limited resources, independently, tight deadlines, and with urgency
• Experience using program management tools and processes to coordinate and drive complex long-lead projects to completion
• Excellent interpersonal, communication, and collaboration skills with the ability to work in a highly cross-functional environment
• Experience working in the fields of product development, business development, or manufacturing engineering is preferred
• Ability to travel based upon business needs and be onsite at Semi Factory Nevada