Real Estate Administrative Assistant (Production Associate)

Empowering A Brighter Future

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

This position will be responsible for providing support to Producers (Brokers) as well as Production Support in the marketing of commercial real estate transactions from start to finish. We are looking for a motivated individual who can easily juggle shifting priorities in a fast-paced environment. This role will be partnered with Producers, Analysts, and Associates to help ensure the Team's overall success.

Main Responsibilities

Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc.

Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.

Organize Producers' calendars, make travel arrangements and process expense reports.

Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.

Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.

Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.

Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.

Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.

Organize and file important deal-related correspondence.

Coordinate graphic design with design team.

Back up support to other Administrative Assistants as needed.

Must be able to work occasional overtime on short notice.

Other duties as assigned.

Experience Required

Minimum 0-3 years of related administrative, marketing, or communications experience.

Excellent communication, organizational, grammatical, and time-management skills.

Ability to prioritize, multitask, and meet tight deadlines.

Ability to work in a fast-paced, team-oriented, environment.

Demonstrate problem-solving, decision making, and analytical skills.

Commercial Real Estate experience preferred or general interest in real estate highly desired.

Education

Bachelor's Degree required

Real Estate/Finance background is preferred

Computer Skills

Intermediate to advanced working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).

Database experience is a plus.

Environment

Office work with computers, copiers, and scanners.

This position is performed full time in the office

This is an hourly, non-exempt role and will be eligible for pre-approved overtime for work exceeding 40 hours

Location: On-site Charlotte, NC

Job Tags: CMG

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.