Administrative Assistant

Job Description

Job Description

Benefits:

• Health insurance

Administrative Assistant to the CEO & President

PowerSource Automation & Controls LLC
Hockley, TX (On-Site) | Part-Time, Weekday Mornings | Path to Full-Time
$22.00–$26.00 per hour , depending on experience

Who We Are

PowerSource is a licensed electrical contracting firm working on technically complex projects across multiple locations, including data centers, industrial facilities, and commercial builds. Our motto is “Craftsmanship Is the Standard,” and it applies to every document we produce, every phone call we answer, and every interaction at our front desk.

About the Role

As Administrative Assistant to our CEO & President, you’ll keep the Hockley office running while our field teams focus on the work. You’ll be the first face visitors see and the first voice callers hear, and you’ll be the person the President relies on to keep the schedule, correspondence, and office on track.

You’ll work under general supervision and handle routine and moderately complex tasks independently. Anything non-routine goes to the President or a designated supervisor. If you take pride in accuracy, show up on time, and want to learn the electrical contracting industry, you’ll have real room to grow here.

What You’ll Do

-Executive & Administrative Support

• Provide daily support to the President during morning hours, prioritizing tasks and following through independently
• Route tasks from the President to the right department or team member, with clear communication and tracking
• Prepare quotes, reports, memos, and presentation materials that are accurate and professionally formatted
• Receive, sort, and respond to written, electronic, and physical correspondence

-Reception & Visitor Management

• Welcome visitors, clients, contractors, and vendors with composure and courtesy
• Answer and route phone calls, take accurate messages, and make sure follow-up happens
• Manage incoming and outgoing mail, packages, and deliveries
• Keep the front office professional and organized

-Documentation Management

• Maintain organized physical and digital filing systems so documents are accurate and easy to find
• Help prepare and assemble project documents, forms, and packages
• Perform data entry, keep records accurate, and flag discrepancies
• Support version control and document integrity on shared files

-Calendar & Scheduling

• Schedule and confirm meetings, appointments, and calls for the President
• Maintain and update the office calendar
• Coordinate internal meeting logistics, including room setup, materials, and attendee communication
• Track deadlines, follow-ups, and recurring commitments, and flag what needs attention before it becomes urgent

-Office Operations & Special Projects

• Research and review lodging options for team travel
• Monitor office supplies and restock before they run low
• Coordinate office equipment, vendor contacts, and facility needs
• Assist with onboarding logistics for new team members
• Take on special projects as the business grows

What You Bring

-Required

• High school diploma or equivalent
• 2–4 years of experience in an administrative, office support, or customer-facing role
• Proficiency in Google Workspace and Microsoft Office (Word, Excel, Outlook), and willingness to learn new platforms
• Strong written and verbal communication skills, plus a professional phone and in-person manner
• Reliable availability Monday–Friday mornings and for Saturday on-call (this schedule is a firm requirement)
• Ability to handle tasks independently without step-by-step direction
• Discretion with confidential company and personnel information

-Nice to Have

• Bachelor’s degree in business administration, communications, or a related field
• Experience in an electrical contracting, construction, or trade services office
• Familiarity with electrical industry terminology, project documentation, or construction office workflows
• Experience supporting a small business owner or executive in a fast-moving environment
• Experience with scheduling software, project management tools, or document management platforms

What Success Looks Like Here

Reliability: You show up on time and prepared every weekday morning and on on-call Saturdays. The office runs on a schedule, and the President counts on you being there.

Attention to Detail: You produce accurate correspondence, organized files, and error-free documents without needing repeated corrections.

Professionalism: You represent PowerSource with composure and courtesy, knowing every interaction reflects our reputation with clients, vendors, and partners.

Follow-Through: You read priorities correctly, carry out tasks accurately, and route work to the right people without needing to be walked through routine matters.

Discretion: You handle confidential company, personnel, and client information professionally without being reminded.

Willingness to Learn: You ask good questions, remember what you’re taught, and want to understand the business. That curiosity is what turns this part-time role into a full-time one.

How We Measure Success

-We believe in clear expectations. Here’s what great performance looks like in this role:

• Zero missed appointments or scheduling conflicts
• Documents filed correctly on the day they’re received
• Mail and messages routed or answered the same business day
• Office supplies restocked before they run out
• Consistent weekday morning availability, and Saturday on-call responses within 30 minutes
• Tasks routed to the right person the first time

Your First 90 Days

-First 30 Days: Learn & Orient

• Complete onboarding and independently handle calls, visitors, and mail
• Learn the President’s scheduling preferences, recurring meetings, and priorities, and manage the calendar accurately
• Learn all filing systems, physical and digital, and file documents correctly from day one

-First 60 Days: Build the Routine

• Handle daily administrative support with minimal direction, including drafting correspondence and delegating tasks
• Identify at least one office process that could be improved and propose a solution
• Keep supplies, documents, and office coordination on track without needing reminders

-First 90 Days: Own the Office

• Run the front office independently: scheduling, reception, correspondence, filing, and supplies
• Build relationships with vendors, regular visitors, and team members
• Show the reliability, initiative, and business knowledge to be considered for expanded responsibilities or full-time conversion

Schedule & Work Environment

• Location: 18231 Bauer Rd, Building C, Hockley, TX 77447
• Hours: 20–25 hours/week; Monday–Friday mornings, plus Saturday on-call
• Tools: Google Workspace, Microsoft Office (Word, Excel, Outlook), Paycom, document management platforms
• Physical: Primarily desk-based; able to lift up to 25 lbs
• Travel: Minimal; occasional local errands or supply runs, no overnight travel

Growth Opportunity

This role is built to grow. Full-time conversion is available based on performance and business needs, and we’re looking for someone who wants to grow with us.