Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a service-based organization in Hollywood, Florida. This position is ideal for a finance specialist who thrives in a fast-paced setting, takes pride in precision, and can manage daily payables activity with limited oversight. The role focuses on keeping invoice workflows organized, ensuring vendors are paid correctly, and supporting the accuracy of financial records through consistent follow-up and analysis.

Responsibilities:

• Handle a large daily volume of incoming invoices, ensuring each item moves through the approval and payment process efficiently.

• Examine invoices for accuracy, assign the proper expense classifications, and verify supporting details before processing.

• Compare purchase orders, receiving records, and invoices to confirm that billed amounts and quantities are correct before payment is released.

• Coordinate timely vendor payments while maintaining a high standard of accuracy across all accounts payable transactions.

• Track, post, and reconcile purchasing card activity to keep expenses current and properly documented.

• Review vendor account statements, identify variances, and take action to resolve missing invoices, payment differences, or other discrepancies.

• Investigate payment and account issues independently by gathering information, analyzing records, and following through to resolution.

• Maintain organized accounts payable files and supporting documentation to strengthen audit readiness and record accuracy.

• Use Excel tools such as PivotTables and VLOOKUPs to sort data, identify exceptions, and support reporting needs.

• Communicate with vendors and internal teams to address outstanding items, clarify account questions, and keep transactions moving forward.

• At least 3 years of hands-on accounts payable experience in a detail-focused business environment.
• Proven ability to process invoices accurately in a high-volume workflow.
• Working knowledge of invoice coding principles and three-way match procedures.
• Experience reconciling purchasing card transactions and vendor statements.
• Strong Excel skills, including the use of PivotTables and VLOOKUPs.
• Demonstrated attention to detail, strong organizational habits, and consistent follow-through.
• Ability to work independently, solve problems resourcefully, and manage responsibilities with minimal supervision.
• Prior experience in a high-volume service organization is helpful, but not required.