Quality Training Assistant

Quality Training Assistant

The Quality Training Assistant serves as a Technical Training Administrative Assistant within the GMP Quality Training team, providing comprehensive administrative support for GMP training operations and the training management system. This role processes routine training assignments, maintains training records and documentation, supports onboarding and learner role updates, and ensures that all training data remains accurate, organized, and audit ready in alignment with GMP/GDP requirements.

Responsibilities

• Perform routine administration of the Training Management System, including creating and updating training assignments, maintaining learner records, and completing basic data entry activities.
• Maintain accurate training records, filing systems, and documentation to support compliance with GMP/GDP requirements and internal procedures.
• Assist with training coordination activities, including scheduling support, tracking attendance, and performing onboarding-related tasks for new learners.
• Generate and distribute standard training reports and routine status updates, as requested by stakeholders or management.
• Support training-related projects and continuous improvement initiatives through administrative and coordination activities, as assigned.
• Route complex training, compliance, or system-related issues to Quality Training management and/or appropriate personnel for timely resolution.
• Ensure training records and documentation are organized, complete, and readily available to support internal and external audits.
• Collaborate with cross-functional teams in a professional and supportive manner to meet training and compliance timelines.

Essential Skills

• Minimum of a high school diploma; additional education is preferred.
• 13 years of experience in coordination, records management, data entry, or training support is preferred.
• Experience working in a regulated industry such as biotechnology, pharmaceutical, medical device, or food manufacturing is a strong plus.
• Familiarity with GMP (Good Manufacturing Practice) and GDP (Good Documentation Practice) requirements.
• Experience with training management systems and compliance documentation, including records management systems.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Ability to learn and use electronic training or document management systems, such as Veeva or similar platforms.
• Demonstrated ability to work efficiently with a high degree of accuracy while managing routine administrative tasks and competing priorities.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple routine tasks simultaneously.
• Strong written and verbal communication skills with a professional and collaborative approach.
• Ability to maintain confidentiality and appropriately handle training and compliance documentation.
• Ability to work in a laboratory environment as needed, including the use of personal protective equipment such as lab coats, gloves, and safety glasses.

Additional Skills & Qualifications

• Associate's degree or higher, preferably with coursework in Life Sciences, Business Administration, Education, or a related field.
• Experience with Veeva as a training or document management system.
• Experience with Smartsheets or similar collaborative tools for tracking and reporting.
• Experience with Power BI or similar reporting tools for generating and analyzing training metrics.
• BG or interest in the biotechnology, pharmaceutical, or medical device industry.
• Experience managing training documentation and compliance records in a regulated environment.
• Demonstrated ability to support continuous improvement initiatives within training or quality systems.

Work Environment

This role is primarily desk-based in a beautiful, state-of-the-art facility that is experiencing continued strong growth. The position follows a first-shift schedule, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The Quality Training Assistant works mainly in an office setting, using standard computer-based tools such as Microsoft Office, training management systems, and electronic document management platforms. As needed, the role may require entering laboratory or GMP production areas to pull data or reporting documents, which involves working in controlled environments and wearing appropriate personal protective equipment, including lab coats, gloves, and safety glasses. The work environment emphasizes accuracy, organization, and compliance, with a collaborative culture that supports professional communication and cross-functional teamwork.

Job Type & Location

This is a Contract position based out of Grove City, OH.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Grove City, OH.

Application Deadline

This position is anticipated to close on Jun 8, 2026.