Divisional Human Resources Generalist

Job DescriptionAt The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.Position Summary: The HR Generalist will be responsible for a variety of tasks to support the daily operations of the human resources department and to ensure smooth and effective processes. This position will work closely with managers and supervisors in other departments to ensure compliance in all HR areas.Essential Responsibilities:Assist in the development of HR practices, assuring compliance with established standards and processes.Conduct various departmental audits to ensure compliance and accuracy.Work with Payroll Coordinator to process payroll for employees who work for The Salvation Army Harbor Light System, i.e. drug and alcohol rehabilitation centersEmail missing punches by the Friday before payrollEmail unapproved time off requests by the Friday before payrollWatch for terminations that need a batch for Salary to adjust the hours paid and if double deductions are needed for batch.Monday of payroll adds hours to batches – Shift Diff, utilizing PCR’s received from HL HR ManagerAfter payroll, ASAP send Statistical Summaries to finance, HL HR Manager, Divisional HR ManagersAfter payroll, move all reports to SharePoint for the pay dateStale Checks – watch for credits to come through on Wire Confirmations. Send a copy in an email to James Houck, copy Ben Beckwith, asking for a new check or if we have direct deposit information, we can supply that info to themFSDD – Rejected Item Notice – update any changes given from ADP and let the employee know of the change. If the account isn’t valid, let the employee know to make the correction or they will continue to receive paper checksEnter Wisely pay cardsAffordable Care Act (ACA) tracking and communication for the divisionEnsuring employees are being moved to the new status as neededEnsuring timely communication to the corps/locations when they have someone who is trending in a different status classificationEnsure benefits are offered as necessary in a timely mannerEarned Sick Time Act (ESTA) tracking and communication for the divisionReviewing employee standard hours vs. actual worked hours monthly for the divisionCommunicate to HR Managers after 30 days of employee working outside of current eligibility bracket (PT19, PT20-29, FT30+)Also watch for employees consistently over or under approved hours that may need an hours change to accrue sick/vac and receive holiday pay correctlyEstablish and implement regular employee newsletterPartner with Recruiter for full-cycle recruiting, interviewing, and screening employee candidates including job posting, resume screening, and participating in interviewsHandle employment-related inquiries from employees and escalate to Human Resources Manager as needed, answer employee questions and or concerns regarding Human Resource policy, procedures, or employee handbook interpretationsHelp new hires get on board by verifying documents and ensuring they have the resources they need to perform their job.e policy, handbook acknowledgement, and ensuring JD’s are digitally signed and match the job offerAudits TSAMM approvals to ensure they are properly entered into ADP bi-weeklyConduct audits on OFFER Process and Onboarding to ensure a timely hiring date and in compliance with TSA’s policies, along with state and federal law. Will send communication to the appropriate parties when onboarding processes or onboarding is delayedTrain HR Staff on HRIS, ATS, TSAMM, ICHAT, CTR, PSORProvide training to managers and officers on HRIS, Recruitment Management, Time & Attendance and other utilized systems on an as-needed basisCoordinate personnel records and oversee file complianceCo-Facilitate the monthly new employee orientation with Benefit SpecialistGenerate reports on key HR metrics like turnover rates, employee satisfaction, and workforce trendsHandle Exit Surveys for non-exempt employees who leave the organizationMaintain human resource information system records and compiles reports from the databaseServe as back up for benefits and payrollEnsure compliance with federal, state, and local policies and standardsMaintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment lawWork closely with management and employees to improve work relationships, build morale, and increase productivity and retentionPerform other duties as assignedAdditional Responsibilities:Responsible for Bell Ringer payroll during Red Kettle Fundraising SeasonQualifications:Education/Experience:Associate degree in human resources, Business Management, or related field3 plus years’ experience in human resources, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilitiesSkills, Knowledge & Abilities: Maintain strict confidentialityKnowledge of Human Resource Information Systems (HRIS)Knowledge of Applicant Tracking Systems (ATS)Computer Skills:Proficient in Microsoft Office 365Working knowledge of TEAMS and SharePointKnowledge of Human Resource Information Systems (HRIS)Knowledge of Applicant Tracking Systems (ATS)Willingness to learn new software as neededCertificates and Licenses:Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)Complete Safe From Harm training, and keep current as neededJob RequirementsThe Salvation Army offers the following benefits:Health Care Benefits which include:MedicalDentalVisionHearingFlexible spending accountsAFLACVoluntary life insurance benefitsShort-Term and Long-Term Disability optionsPet InsurancePension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.Vesting starts after three years of employment, 100% vested after five years of employmentThe Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.Employee DiscountsPaid Time Off which includes: Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available. Up to (6) earned sick days per year may be used as discretionary days.Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment. The accrual rate is based upon years of service and approved hours worked.You will receive up to 2 personal days per year based on date of hire.Birthday off with pay. Paid holidays are effective immediately.The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.Mission Statement:The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.Job DetailsJob Type: Full-timeCategory: Human ResourcesSalaried: Salaried