Sunnycrest Payroll and Accounts Payable Coordinator

Payroll And Accounts Payable Specialist

This position is responsible for establishing, managing, directing, maintaining, and processing all Sunnycrest's payroll timely and accurately, including day-to-day operations, process improvements, project management, payroll tax, and internal/external audits. The position is also responsible for maintaining accounts and financial records in the established accounting system, performing related accounts payable work as required.

Job duties include:

• Controls all necessary tasks to complete payroll in a timely manner. Works directly with department heads to ensure payroll accuracy and works with the payroll system to keep software current.
• Coordinates with IT to ensure time clocks are functioning correctly.
• Determines payroll liabilities and ensures accurate calculation of employee and employer withholdings, including federal, state, local, Social Security and Medicare obligations.
• Ensures timely filing of payroll data and payments to applicable federal, state and local authorities.
• Creates tax and deduction reports; prepares accounting and financial transactions, reports and documents; updates payroll procedures; and prepares special reports as requested. Works with appropriate internal and external resources to ensure compliance with applicable federal, state and local wage and hour laws.
• Maintains payroll records, monitors payroll system integrity, reviews payroll-related accounts and performs timely reconciliations.
• Assists with audit reporting and maintains records associated with the IPERS retirement system.
• Performs general accounting and recordkeeping tasks and reviews entries and supporting documents for accuracy, including account classification, unit prices, totals and completeness.
• Reviews purchase orders, travel expenses and related documentation.
• Maintains vendor accounts and adds or deletes vendors as necessary. Obtains required W-9 information and issues sales tax exemptions.
• Reviews input and track fixed assets. Reviews year-end accuracy and files related materials in appropriate order.

Minimum qualifications include:

• Associate's degree in finance, accounting or related fields of study, and minimum of 3 years of related payroll/accounts payable experience required, or an equivalent combination of education and experience.
• Must be authorized to work in the United States. Dubuque County does not sponsor work visas or provide immigration sponsorship.

In evaluating candidates for this position, Dubuque County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

Physical requirements include:

• Requires prolonged periods of sitting with frequent, repetitive hand movements (e.g., data entry, typing, ten-key).
• Requires moderate standing and walking, and moderate use of vision and hearing for reviewing documents and communicating with staff and vendors.
• Occasionally required to carry/lift up to 50 pounds (e.g., files, supplies) and to squat, crouch, kneel, or bend as needed.
• Occasional pushing, pulling, and reaching above shoulder height.

Work environment includes:

• Work is primarily indoors in an office environment.
• Occasional exposure to outdoor weather conditions and work-related travel.
• Infrequent exposure to noise, temperature extremes, or interactions with irritated or agitated individuals.

Dubuque County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Dubuque County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Dubuque County is proud to offer a comprehensive and affordable benefits package that keeps health insurance costs low for employees while providing strong coverage for you and your family. Along with highly affordable medical insurance, employees enjoy retirement security through IPERS, generous paid time off, and a wide range of programs that support your health, well-being, and financial peace of mind.