Operations Director - Mary, Mother of Divine Grace - Westchester, IL

Operations Director Location: Westchester, IL 60154, USA Description The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. It also operates one of the country's largest seminaries and a private school system that includes 150+ elementary and secondary schools, many of which have received U.S. Department of Education Blue Ribbon Awards. The Operations Director (OD) will be a practicing Catholic who supports Church teaching, mission, and values. The OD serves as the professional administrator and strategic leader at one or more parishes, assisting the pastor with stewardship of human, financial, and physical resources in accordance with Archdiocesan policies and guidelines. The role includes leadership and team building of operations staff such as bookkeepers, office personnel, and maintenance staff. In this critical role, the OD will have a Service Mindset and handle highly confidential information. The OD works closely with the Pastor, Principal (as applicable), and Director of Vicariate Operations to drive positive financial and operational performance of the parish. The OD identifies opportunities for improvement, evaluates issues and situations, and proposes and implements recommendations and solutions. Financial Management Prepares, evaluates, and communicates the parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger. Develops monthly variance reports and reforecasts; reviews all reports with the Pastor and Principal (as applicable). Ensures proper internal controls are in place and followed. Serves as parish representative to banks, manages accounts, and identifies and resolves discrepancies. Performs bookkeeping functions including payables and receivables and all other parish revenue and expenses. Oversees purchasing, contract negotiations, and vendor relationships. Acts as staff liaison to the Parish Finance Council; supports the School Board as applicable. Coordinates capital campaign pledges and collections, fundraising events, pledge drives, parish offertory collections, and stewardship activities. Ensures all federal, state, and local taxes are paid in accordance with regulations. School Support Develops and manages the school economic model to assess the financial impact of initiatives (e.g., enrollment vs. tuition price vs. discounts vs. costs). Supports the principal in developing assumptions for the annual budget. Reforecasts school finances each fall after enrollment season. Supports and assists the Principal and Pastor in all school financial management matters, including: Tuition setting process Tuition collection process Financial aid process Tracks and manages expenses. Serves as a member of the School Financial Aid Committee. Buildings Management Manages major repairs, renovations, and capital projects in accordance with Archdiocesan policies. Act as liaison to Archdiocesan administrative agencies. Manages custodial maintenance functions. Serves as a resource for the Building Committee. Oversees parish security, leasing, rental, and use of parish facilities; acts as liaison to local government agencies. Human Resources Management Works closely with the Vicariate Human Resource Manager on all HR policies. Manages payment of salaries and benefits. Oversees management of the parish office as applicable. Manages parish office staff and employee performance, including completion of performance management practices. Evaluates support staff through yearly performance reviews. Oversees implementation of volunteer guidelines and policies. Communication/Information Directs and oversees the preparation and publication of relevant information for the Sunday Bulletin. Oversees the maintenance of the parish census and database. Maintains information technology, including computers, internet, telephone, copiers, etc. Manages parish operational and financial records. Project/Team Management Manages parish project plans; identifies needs and required actions, tracks and communicates status to stakeholders, identifies challenges, and implements necessary corrections to ensure progress and completion. Organizes and facilitates weekly staff meetings to ensure timely communication of project status, new assignments, and regular responsibilities, and addresses challenges to progress and success. Brings ideas, plans, and best practices to the parish from Vicariate and Archdiocesan meetings. Requirements Must be Catholic and demonstrate understanding, respect, and support of Catholic Church teaching, mission, and values. Experience in accounting, finance, or related business practices. Ability to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations and solutions. Strong proficiency in QuickBooks and Microsoft Office, especially Excel. Experience in human resources practices, including people leadership, interviewing, and selection, and policy application. Must be entrusted with highly confidential information. Must hold a bachelor’s degree or higher in accounting, finance, or business management. Preferred Experience with a not‑for‑profit organization or in church management. Benefits and Compensation The Archdiocese of Chicago offers a comprehensive total rewards package that includes competitive compensation and benefit programs. The position has an annualized salary range of $69,323.00 - $78,524.00. Pay within the range depends on relevant education, qualifications, experience, skills, geographic location, and organizational needs. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr