Data Control Clerk, Part Time

PRIMARY FUNCTIONS

This is a responsible part time position which encompasses data terminal entry activities and varied clerical duties, the ability to exercise independent judgment and appraisals in the implementation and maintenance of related state and/or federal mandated formulas, research and respond to inquiries related to departmental activities.


The work performed requires a high degree of accuracy and the ability to perform audits of all data entered, satisfaction of time schedules and deadlines for related entry, the ability to perform terminal entry in a fluent and uninterrupted manner, applications, receive and respond to inquiries relevant to such formulas and related interrogatives.


This is a part time position, up to 19 hours per week.


This role supports the Finance Department.

TYPICAL DUTIES AND RESPONSIBILITIES

• Performs daily data terminal entry activities for all source documents of the respective department.
• Utilizes Microsoft Excel for the collection of data and documentation of office related spreadsheets.
• Gathers data from automated departmental processing system to generate derivative reports.
• Assists in the requisite audits of data terminal entry to ascertain accuracy of records.
• Performs file maintenance, document upkeep, codification and cataloguing of all source documents for orderly retrieval and audit.
• Performs research functions of data related to terminal entry and/or all other inquiries relevant to the respective department.
• Updates and maintains department files relevant to state and/or federal mandated formulas, and contractual imperatives, assists in the research and response to interrogatives of such mandated formulas.
• Utilizes Microsoft Word to assist in the preparation of office related correspondence.
• Performs other duties as required

EDUCATION, QUALIFICATIONS & EXPERIENCE


Graduation from an accredited high school supplemented by 3 to 5 years experience in computer terminal entry; or any equivalent combination of training and experience which provides the following knowledge, skills and abilities:


KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

• Knowledge of, and experience with data entry procedures. Skill in the operation of computer terminals.
• Ability to configure worksheets and understand functions of Microsoft Excel software package.
• Proficient in the use of Microsoft Word software package.
• Knowledge of arithmetical computations and tabulations and the ability to perform computations with accuracy and speed.
• Knowledge of clerical tasks and ability to readily adhere to prescribed routines.
• Ability to understand and follow oral and written instructions.
• Ability to operate various office related equipment and to quickly learn other computer software programs related to activities of the department.
• Ability to research and assimilate data and present findings in readable narrative form for inquiry response.
• Ability to understand and implement formula related equations.
• Ability to perform all tasks related to department document maintenance, codification, labeling and cataloguing according to prescribed departmental standards.
• Ability to establish and maintain effective working relationships with City employees and the general public.

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a General Fund, "Non Tested" position.

This part time position is not eligible to receive medical benefits, vacation pay, holiday, union membership, or union contractual benefits. Any period of part time employment will not be construed in any way to mean probationary employment. Persons may not be employed in two concurrent part time positions with the City and/or the Board of Education at the same time.

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Employment is contingent upon the successful completion of: (1) a pre-employment background check, and (2) a pre-employment drug screening in accordance with the City's Drug Free Workplace Policy*. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.

Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification.

It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed.This information may be used to determine the eligibility list. Submissions may be evaluated prior to a posted closing date, and a hiring decision may be made prior to the removal of the job posting.

Information regarding the employment and selection process can be found HERE.

Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.

We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position.


Conclusion


To apply for this opportunity:

• Complete your User Registration. You are encouraged to save your Applicant Profile for future use.
• You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting.
• MAKE SURE the job you are applying for is named at the top of the page as you review your application!
• Review or modify your application for that position
• Click "Ready to Send App " or the " Send " tab; read page and click the attestation
• Click " Send to City of New Haven "
• You will be redirected to " CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION "
• You will also receive an email and text, if a number was provided, confirming your submission
• If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at View email address on click.appcast.io

Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.