Cross Rentals Manager

Studio RRD is a lighting design studio fueled by limitless thinking, precision and exacting visual mastery. We explore the intersection of design, technology, and architecture to push boundaries and deliver the intended human experience. Our studio was assembled through years of collaborative visual mastery across a variety of disciplines in art, theater, fashion, music and architecture. Our team composed of shared, but singly distinctive talent includes designers, renderers, draftsmen and production professionals brought together by a desire to push the limits of light. Our collaborative experience and inspired arts training has informed a cross‑pollinated team aesthetic, merging compelling and striking elements from every corner of the globe to shape both the visual and visceral human experience. Job Summary: The Cross Rentals Manager will serve as Studio RRD’s central point of contact for all cross‑rental and subrental operations, bridging the gap between our production teams, vendors, and shop personnel. This position is responsible for monitoring equipment availability across active projects, developing competitive cross‑rental quotes, managing vendor relationships, and ensuring seamless gear flow from sourcing through return. The ideal candidate brings hands‑on experience in lighting production environments and thrives in a detail‑driven, fast‑paced setting where precision, proactive communication, and sound logistical judgment are essential. This role is a critical operational anchor for our production pipeline — someone who can independently manage competing priorities, uphold company standards, and drive solutions‑oriented progress from start to finish. Expected Qualifications: 3 – 5 years of experience in rental coordination, production management, or a related technical role within the live entertainment or production industry. Previous experience in lighting, audio, or video in a technical production setting strongly preferred. Working knowledge of industry standards as they relate to equipment rentals. Proven ability to manage and negotiate vendor relationships with a focus on budget adherence. Strong analytical skills with the ability to assess inventory availability and identify gear shortages across concurrent projects. Detail‑oriented with strong organizational skills and a high standard for accuracy. Excellent written and verbal communication skills; a high level of professionalism in all vendor and team interactions. Unflappable, adaptable, and able to maintain positivity and precision in a fast‑paced, high‑volume environment. Ability to work both independently and collaboratively across departments. Basic to intermediate computer skills; proficiency with Google Suite preferred. High School Diploma required; Bachelor’s Degree in Theater Production, Event Management, Business, or a related field is preferred. Desired Qualifications: Experience with Intellievent or other rental management software systems. Experience managing Certificates of Insurance (COIs) for rental transactions. Background in warehouse operations, gear logistics, or production trucking. Existing relationships and knowledge of tri‑state and national lighting and event rental companies. Familiarity with loss and damage (L+D) processes and closeout procedures. Demonstrated ability to coordinate logistics between shop personnel, crew, and external vendors. Associate’s or Bachelor’s Degree in Theater Production, Event Management, Business, or a related field is a plus. Job Responsibilities: Develop cross‑rental quotes and input cross‑rental orders into rental management software with precision and timeliness. Analyze inventory availability across active productions to proactively identify cross‑rental requests and subrental needs. Monitor internal gear shortages on active projects and source equipment to fill gaps within approved budgets. Reach out to and maintain relationships with vendors to acquire competitive quotes; write and manage purchase orders for all approved subrentals. Negotiate subrental rates with vendors to meet project budget requirements. Analyze and update RRD equipment rental rates based on market rates, and fluctuations. Follow up on cross‑rental returns and ensure timely, complete equipment recovery. Gather and provide Certificates of Insurance (COIs) for all cross‑rental transactions. Close out cross‑rental orders and manage all loss and damage (L+D) documentation and procedures. Communicate active rental orders and subrentals clearly to shop personnel to ensure aligned preparation and execution. Coordinate with logistics managers for all subrental pickups, deliveries, and returns. Collaborate with Warehouse + Design teams to identify inventory shortages and determine subrental solutions across concurrent productions. Partner with Production Electricians to evaluate sub‑rented gear that is missing or damaged. Other duties as assigned. Compensation and Benefits: This is a full‑time exempt salaried position with a salary range of $75,000 - $85,000 per year, commensurate with experience. This is paid on a bi‑weekly basis and includes health insurance, employer‑matched 401k, annual bonuses and other benefits. Interested candidates should send a resume and cover letter to View email address on click.appcast.io with Cross Rentals Manager in the subject line. No phone calls please. #J-18808-Ljbffr Studio RRD