Warehouse Coordinator - Nights

Job Description

Job Description

Summary Description:
• Reporting to the Department Manager, the Warehouse Coordinator is responsible for overseeing the accurate and
timely loading/unloading of products or materials to/from carrier trailers, coordinating yard movements, managing
external transfers, maintaining an efficient shipping/receiving schedule and entering information on incoming &
outgoing goods and services into the manufacturing computer system. Depending on site needs, the Warehouse
Coordinator may handle any combination of receiving, shipping, scheduling & dispatching or focus exclusively on one
of these functions.

Essential Job Functions:
• Adhere to all health and safety policies/procedures, Good Manufacturing Practices (GMPs) and wear the required personal
protective equipment (PPE) while in the warehouse or production areas (including but not limited to hairnets/beard nets,
safety glasses, hearing protection, hard toe and slip/oil resistant shoes, appropriate safety gloves, and seatbelts while
operating forklifts).
• Responsible to adhere to food quality and food safety as per the standard(s) provided by corporate, customer, and/or
governing bodies (ex. SQF).
• Checks in carrier drivers, assigns dock door, dispatch and coordinate yard trailer moves.
• Maintain accurate records of all loaded drop trailers in the yard by conducting yard checks and issuing daily status updates
to required departments, process appropriate paperwork (i.e. Trailer sheets). Ensure loads scheduled are released for
loading.
• Perform shipping/receiving administrative duties (filing, prepare reports, clerical tasks)
• Coordinate raw materials deliveries for production as needed by site; verify against packing lists and COA’s.
• Coordinate with Customer Service to make sure enough product is available for the required ship date.
• Perform daily verification of raw materials, concentrates, ingredients, packaging materials and pallets to ensure successful
completion of the upcoming production schedule as needed by site.
• Coordinate dunnage and recycling inbounds as well as DOMR or raw materials; ensure efficient loading of dunnage trailers
• PGI all finished good shipments when they ship and send necessary paperwork (i.e. Bill of Lading or STO’s) to Co-pack
plants.
• Prepare Bill of Lading or customs information and prepare paperwork for invoicing and complete post goods issue
transaction into SAP.
• Using the dock schedule, verify with carriers that appointments are available (if applicable). Reschedule if no-show.
• Perform daily cycle counts and recounts on raw materials as directed, or work with Inventory Control personnel as needed
by site.
• Review documentation for completeness of deliveries and ensure that any short or inaccurate deliveries are documented
and followed up. Inform management of all discrepancies in inventories for raw materials.
• Ship lab samples or other packages as required (nationally/internationally) via Courier Service
• Perform daily checks on seals, locks, and potential damage on both loaded and unloaded trailers, focusing on gathering
information provided by forklift drivers as well as carrier drivers.
• Releases carrier drivers after loading or unloading is complete. Report any driver issues as need.
• Monitors shipments, coordinates deliveries, issues shipping instructions, traces and expedites shipments.
• Verify order has been completed by forklift operator prior to producing all required paperwork upon load completion.
• Coordinate product transport between internal warehouses or to offsite/3rd party warehouses.
• Verify pallet counts and type (Peco, Chep, GMA) and adjust counts in SAP if needed.
• Reconcile invoices to purchase orders in SAP Open Text.
• Keep receiving docks and raw material storage areas clean and free of debris. Maintain a clean and orderly work area.
• Track and communicate door service status; work with Manager/Maintenance to schedule repairs
• Assist with dispatching and billing duties, as needed.
• Always represents the company in a positive professional and harmonious manner.

Required Skills:
• Proficiency with Warehouse Management System and Microsoft Office: Excel, Word, Outlook
• Confident computer skills navigating internet and customer portals.
REFRESCO NORTH AMERICA
• Knowledge of HAZMAT material shipping requirements
• Knowledge of D.O.T. specifications for loads, loading patterns and overweight loads.
• Valid Forklift certification from a Refresco approved trainer.
• Ability to Mult-Task

Competencies:
• Communication Skills: Clear and effective communication with team members, management and other departments
• Numeracy Skills: Must be able to complete unit conversions and perform basic math calculations.
• Teamwork: Ability to work collaboratively within a team environment.
• Problem-solving skills: Ability to quickly identify and resolve operational issues.
• Attention to Detail: High level of accuracy in handling materials and recording information.
• Adaptability: Flexibility to adapt to changing work demands and schedules.
• Time Management: Efficient in managing time and prioritizing tasks to meet production deadlines.
• Safety and Risk Management: Participation in safety audits and inspections to ensure a safe working environment.

Education and Experience:
• A minimum High School Certification or equivalent (GED). Associates degree or higher preferred.
• 2 years minimum warehouse shipping and receiving experience; Experience in Inventory Control or Customer Service is a
plus. Food/Beverage Manufacturing is preferred.
• Proficiency with SAP: Supply Chain Dynamic Menu / Dock Scheduling / PGI Reporting / Receiving functions

Working Conditions:
• Work Schedule: Weekdays, weekends, afternoon, evenings, overnight and holidays may be required. Overtime scheduled
as needed.
• Work Environment: Operating in a fast-paced production plant with numerous moving parts. High truck volume in the Yard.
Noise level requires hearing protection, and temperatures can get very hot / and or relatively cold. The environment is
structured and supervised.
• Visual/Sensory – This position requires regular need to give moderate attention with one or two senses at a time.
• Mental Stress – There is pronounced pressure from deadlines, production quotas, accuracy and or similar demands.

Travel Requirements:
• 0% travel anticipated.

Physical Requirements:
R = Rarely (0-15%) O = Occasionally (16-45%) F = Frequently (46-100%)
Physical Demand                                                      R                     O                       F
Stand or Sit                                                                                                                  X
Stoop, kneel, crouch, or crawl                                X
Lifting 50 lbs. (minimum lbs. lifted 5lbs)                                      X
Carry weight, lift                                                                               X
Walking                                                                                                                        X 
Driving (forklift)                                                                                X
Climb (stairs/ladders) or balance                                                  X

Other Duties:
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities t

Other Duties:
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that
are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.