Deputy Finance Director

RESPONSIBILITIES & DUTIES

An employee in this position may be called upon to do any or all the following: (This list may not be wholly inclusive of expected tasks.)

• Provide assistance to Finance Director/Treasurer as needed.
• Fulfill Finance Director/Treasurer duties in their absence.
• Maintenance of a general ledger, journals, payroll, subsidiary ledgers, registers, and other accounting and financial records for the City.
• Summarize and balance records of account, make entries and post individual accounts, and ledgers.
• Property Tax Management, Collection, Disbursement and Settlement. Including oversight of special tax arrangements, Brownfield and Renaissance Zones, DDA, and tax deferments.
• Responsible for the collection and disbursement of Delinquent Personal Property Taxes.
• Backup for bond payment schedules.
• Assist with budget creation and departmental questions and/or concerns.
• Assist with financial audits and reporting.
• Answers departmental inquiries.
• Balance daily cash receipts and prepare bank deposits.
• Processing bi-weekly City Payroll and year-end reports.
• Serves as a backup for investments and related questions.
• Attends meetings in the absence of the Finance Director.
• Assist in City’s general liability insurance; works with departments and the City’s provider in processing and reviewing claims and renewals.
• Serve as a backup for Accounts Payable / Receivable Clerk for the City.
• Serve as a backup contact person to the public.
• Serve as a backup mail clerk.
• Assist with Terra Square workspace monthly ACH processing as needed and Farmers Market Vendor Programs Reconciliation as needed.
• Responsible for processing receipts and payments for the Chamber of Commerce.

This list is not fully inclusive of all job duties.

JOB-BASED COMPETENCIES

An employee in this class, should have the equivalent of the following training and experience:

• Skill in establishing and maintaining effective working relationships with fellow employees and the general public.
• Knowledge of modern office procedures and practices to efficiently process applications for department services.
• Knowledge and organizational skills relating to file and record management.
• Skill in operating a computer and other standard office equipment.
• Skill in word processing and spreadsheet software programs.
• Knowledge of standard property assessment records.Considerable knowledge of accounting principles, practices, and procedures as applied to municipal operations.
• Reasonable knowledge of general business bookkeeping and statistical procedures.
• Some knowledge of municipal organization and operations of state and local laws affecting municipal financial actives and transactions.
• Ability to prepare, analyze, and interpret financial statements and reports.
• Ability to perform accounting activities conscientiously and meticulously.
• Bachelor’s degree from an accredited university with specialization in accounting or several years’ experience in municipal accounting or related work.
• Ability to successfully complete the Michigan Municipality Treasurers Institute and maintain MiCPT certification.
• Familiarity with BS&A (cloud) experience desired but not required

EDUCATION, CERTIFICATES AND EXPERIENCE

• Bachelor's degree in finance, accounting, or related field of equivalent.
• Certification as a Michigan Certified Professional Treasurer (MiCPT) through the Michigan Municipal Treasurers Association (MMTA) or the ability to obtain.
• Required experience includes five years of progressively more responsible experience in municipal finance administration, preferably including payroll, property tax collection and electronic data processing responsibilities. Must be bondable.
• Familiarity with BS&A (cloud) experience desired but not required