Office Specialist II

Office Specialist IIYamhill County has one regular, full-time position for an Office Specialist II in our Community Justice Department. This position performs office support work of a specialized clerical and secretarial assistance nature. Provides secretarial assistance to a department head in a smaller office where the workflow requires emphasis on receptionist and typing work and where administrative assistance tasks on behalf of the department head are not required; orPerforms one or more office support tasks of a secretarial nature in support of office workflow in a larger office where a position of a higher class is responsible for directing and participating in administrative workflow of the department; or Performs generalized or specialized clerical office support tasks in one program area of a department with one or more primary program areas. An on-the-job training period is usually required to learn office procedures if training was not provided in an Office Specialist I position in the department. Most positions require accuracy in processing office records. The type of work may vary depending on the work cycle of the particular department.Supervision received: Work is performed under the general supervision of a position in a higher-level office specialist class or an administrative superior who evaluates performance for quality of results achieved. Initial assignments are detailed in nature with specific written or oral instructions. As experience is gained, these tasks are performed independently based on department procedures and state law.Supervision exercised: Supervision is not a responsibility of this class; however, an experienced employee in this class may provide on-the-job training and orientation to a new employee in this or a lower-level class.Duties and responsibilities include essential functions of positions assigned to this classification. Depending on assignment, the employee may perform a combination of some or all of the following duties:Provides secretarial assistance in a smaller office by scheduling appointments for clients by telephone or in person, by scheduling appointments with office staff and by confirming appointments; schedules meeting rooms and prepares meeting or hearing agenda; provides answers to the public and news media concerning scheduled events; maintains court, hearing, or meeting calendars; types correspondence, letters, memos, forms, etc.; maintains and updates mailing lists; proof-reads typed, photocopied, or printout information for errors, punctuation, and spelling; opens and distributes mail.Performs one or more of the following tasks to assist office administrative support work flow: serves as a receptionist; provides a variety of clerical and typing support to one or more administrators or higher level positions; assembles, types, and prepares materials for mailing; codes, types, and files client charts and records with appropriate forms, and updates as needed; types and processes insurance and employee accident forms; maintains and files various department records; tabulates data on department programs and activities for submission to county, state, and federal offices, and submits the data to a higher level position.Performs general or specialized office support tasks of a clerical nature; provides assistance to the public regarding operations of the department; files, indexes, records, and prepares files and miscellaneous documents; may prepare and type trial and motion dockets, pleadings, motions, orders, complaints, search warrants, arrest warrants, indictments and affidavits; records, files, and microfilms; assists citizens in filling out applications, processes permit and license applications, and photocopies requested documents; computes assessed property values, property taxes, and interest due; collects taxes, fines, bail or fees, and issues receipts; balances tax statement with cash received tapes; processes delinquent tax accounts and prepares redemption; assists in preparing for and conducting elections and voter registrations.Operates a computer terminal or word or data processing device for input, proofing, and editing printouts; requests printouts of information by completing a sequence of instructions needed to execute directions in a computer.Employees must be able to perform the essential functions of this classification with or without accommodation.The benefits:15 paid holidays per year.19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).PERS (Public Employee Retirement System) - 100% employer funded contributions.Full health benefit offerings with employee premiums starting as low as $89.02/month for PPO and $0 monthly for HMO for 2026 to 2027 plan year.Qualifying employer for public service student loan forgiveness.Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.Required information:Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.Yamhill County is an Equal Employment Opportunity Employer and values diversity.All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet.Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.Accommodation under the Americans With Disabilities Act:Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at View phone number on click.appcast.io or via email at View email address on click.appcast.io' Preference:Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, please complete and attach all the following.Veteran's Hiring Preference (Veterans Preference Hiring Form-PDF)Supporting Documentation- (Refer to VA Preference form for list)If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at View phone number on click.appcast.io or via email at View email address on click.appcast.io of Your Application:Please note that Yamhill County communicates with all candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NEOGOV, it will impact our ability to communicate with you about job postings.