People Systems and Automation Manager

Who are we?Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!Why this role?Why this role? We're hiring a People Systems and Automation Manager to own how our People processes actually run, and to automate them.Cohere is scaling fast. Our processes were built for a much smaller company and too many of them still depend on someone remembering to do something. That does not hold at the size we're heading toward. A useful lens; this role sees us scale through systems and leverage, not human effort.This is a hands-on building role. You will redesign processes, build the workflows that execute them across Rippling, Slack, Notion and the rest of our stack, and own offboarding and our employee support model outright. You cannot automate a process well without running one, so you will do both. You will own the outcome, not just the design.You'll join a small HR Operations team during our Rippling implementation, which means greenfield opportunity and real influence over how this function works for the next few years.What you'll doDesign the process, then automate itMap how our People processes actually work today, not how they're supposed toRedesign them before automating, so we don't lock in problems we already haveBuild workflows and automations across our HRIS and wider toolingDesign for the exceptions, not just the standard pathOwn the employee lifecycle end to endTake responsibility for how joiners, movers and leavers are executed. You will be laser focused on removing human interaction in processes.Close the gaps between People, IT, Finance and Payroll where work currently falls through.Build the internal mobility processes that are often neglected; promotions, transfers, manager changes, entity changes etc.Remove manual handling and human errorFind where we're doing things by hand and take the work outCut down what employees and managers have to ask us for in the first placeMeasure what you've removed, in hours, tickets or errorsDocument everythingWrite SOPs and runbooks people actually useMake sure what you build can be maintained by someone elseKeep our process documentation as a real source of truth rather than a folder nobody opensBuild for what's comingDesign processes that hold as we grow and as we mature toward audit and compliance requirementsWork with IT and Finance on the controls and evidence our processes need to produceYou may be a good fit if youHave built People Ops/HR Systems at a company that grew fast, ideally through a doublingHave been through an HRIS implementation or migration and know what it costsHave personally built workflows and automations in HR systems or adjacent tooling, and are comfortable working with triggers, conditions, integrations and failure modes.Think in systems, and can talk about triggers, conditions, failure modes and edge casesKnow what not to automate, and can explain whyWrite clearly and document by defaultHave run operations across multiple countries and entities, including EOR or contractor populationsAre comfortable anywhere across the employee journey, from hire to exitPick up new tools quickly and become the person others askEnjoy building elegant solutions to messy operational problemsBonus if you haveWorked in Rippling, or implemented itExperience with APIs, webhooks or integration toolingBeen in a company through IPO readiness or SOC 2 and SOX preparationWhat we're not looking forSomeone who wants to keep the lights on. This role exists to change how the work gets done, not to absorb more of it. If your instinct is to add a person when volume grows, this is not the role for you.Full-Time Employees at Cohere enjoy these Perks:A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.Full health and dental benefits, including a separate budget for mental health.RRSP matching, 401K, Pension Scheme.100% Parental Leave top-up for up to 6 months, for either parent.Annual enrichment benefits:Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.Education & learning stipend for conferences, courses, and coaching.6 weeks of paid vacation (30 working days!)Budget for traveling to other offices if you are remote, plus an annual company offsite.How and Where We Work:Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.For those not near an office: a co-working benefit so you can work alongside others in your city.Everyone receives a $500 home office stipend to set up your workspace properly.If any of the above doesn’t line up exactly with your experience, we still encourage you to apply. We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an ****** or ****** email alias. If jobs are viewed on other sites then please verify these through our official careers page.