Administrative Coordinator

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. The below job opportunity is with one of our Biotech clients who researches develop and commercializes drugs. The company focuses primarily on antiviral drugs used in the treatment of HIV, hepatitis B, hepatitis C, and influenza, including Harvoni and Sovaldi.

Position: Administrative Coordinator

Location: Santa Monica, CA 91773

Duration: 12 Months

Job Type: Temporary Assignment

Work Type: Onsite

Job Description:

• The Administrative Coordinator provides high-level administrative and operational support to senior leaders and cross-functional teams within Process Development.

• This role is responsible for managing executive calendars, coordinating meetings and events, supporting organizational communications, facilitating onboarding and offboarding activities, and driving administrative processes that enable efficient team operations.

• The position serves as a key point of coordination across multiple functions and stakeholders, ensuring effective execution of business priorities.

Key Responsibilities:

• Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders.

• Coordinate leadership team meetings, prepare agendas, capture action items, and track follow-up activities.

• Support department communications, presentations, organizational announcements, and team events.

• Facilitate employee and contractor onboarding, offboarding, transfers, and organizational changes.

• Maintain organizational charts, distribution lists, team repositories, and administrative records.

• Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects.

• Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution.

• Support continuous improvement of administrative processes, tools, and operational workflows.

Qualifications:

• Bachelor's degree or equivalent experience preferred.

• Experience supporting senior executives, directors, or leadership teams in a corporate environment.

• Strong organizational, communication, and project coordination skills.

• Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.

• Ability to manage multiple priorities, maintain confidentiality, and work effectively in a fast-paced environment.

TekWissen Group is an equal opportunity employer supporting workforce diversity.