Contract Specialist II

Job Description

The Contract Specialist provides comprehensive support to the contract management function by assisting with contract administration, maintaining accurate financial records, processing invoicing and reconciliation tasks, and ensuring exceptional service to internal and external stakeholders. Responsibilities include organizing and tracking contract documentation, reconciling invoices and accounts, identifying discrepancies, preparing reports, and supporting operational efficiency across the contract lifecycle.

What You Will Do:

• Organizes, files, and maintains contract documentation and records in designated systems and databases, updated daily.
• Processes contract invoicing including receipt, verification, reconciliation, PO sourcing, and payment coordination.
• Performs account reconciliation tasks including balance verification, discrepancy identification, and correction of discrepancies.
• Prepares and maintains contract status reports, tracking key dates, milestones, and contract compliance requirements.
• Supports contract review and approval workflows to ensure compliance with internal policies and regulatory requirements.
• Enters and maintains contract data accurately in management systems and generates reports for internal stakeholders.
• Responds to inquiries from customers and vendors with professionalism and attention to detail.
• Assists in identifying process improvement opportunities and supports optimization of contract management workflows.

What You Will Need:

Education & Experience

• High school diploma or equivalent (Required)
• Bachelor's degree in Business Administration, Finance, Law, or related field (Preferred)
• Requires a minimum of 3 years of experience in contract management, contract administration, financial reconciliation, or related operational support.

Knowledge, Skills & Abilities

• Strong knowledge of financial reconciliation, invoicing processes, accounts management, and account balance verification.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) and ability to learn contract management systems and other software as needed.
• Working understanding of contract terms, conditions, compliance requirements, and ability to identify and report discrepancies.
• Excellent communication and interpersonal skills; ability to collaborate effectively with team members and external stakeholders.
• Strong analytical and problem-solving skills; ability to identify errors, discrepancies, and potential process improvements.
• Demonstrated willingness to learn new systems and tools; proactive approach to professional development.
• Strong customer service orientation with ability to manage multiple priorities and stakeholder requests simultaneously.
• Excellent attention to detail and organizational skills with ability to manage multiple concurrent tasks and meet deadlines.

Preferred Skills:

• Experience with Icertis or other contract lifecycle management (CLM) platforms.
• Working knowledge of Oracle systems, particularly Oracle Financials or related modules.
• Experience with SharePoint and workflow automation tools.
• Legal background or experience with contract review and compliance analysis.
• Experience with business process automation or related operational tools.
• Bilingual in Spanish or Portuguese.

About Us

We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times. ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We're at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.

ABS Bureau proudly offers a variety of industry-leading benefits designed to enhance the life and well-being of our employees and their families. These benefits include, but are not limited to, medical insurance (PPO and HD), dental and vision insurance, Health Savings Account (HSA), Flexible Savings Account (FSA), life insurance, accidental death and dismemberment insurance, disability leave programs, parental leave program, paid holidays, and paid vacation time. The Company provides an Employee Assistance Plan (EAP) that offers support in personal wellness, including work-life services. ABS Bureau also offers a 401K plan with a generous company match, subject to plan requirements.

Equal Opportunity ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.

Notice ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.

Other This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job.