Administrative Assistant

Administrative AssistantAmarillo Tank Shop - Amarillo, TX 79118OverviewPosition Type Full Time Job Shift Any Education Level High School Travel Percentage None Category Admin - ClericalDescriptionGuardian Rail is proud to operate one of the country's leading freight rail services and transportation companies with a large network of freight and tank car repair facilities, a nationwide network of running repair agents, and a rail services division that operates short line railroads and contract switching and transloading sites.The Administrative Assistant reports to the Facility Manager and supports all clerical and administrative needs for the facility.Duties & ResponsibilitiesAnswer telephones, send and receive correspondenceProvide clerical support for the facility leadership teamCoordinate meetings and employee eventsMaintain all files for facilityDisposition railcarsPrepare and distribute reportsDevelop status reports and send to personnel and customersPurchasing for facility and accurate entry into PO systemHelp maintain QA files and forms as required by the QA program.Work with senior management and shop management to help resolve any QA concerns or shop production or employee concerns.Other duties as assignedQualifications4-7 plus years of experience in document control and and administrative dutiesPreferred experience in industry, construction or manufacturing environment7 plus years of computer experience (utilizing Microsoft Outlook, Word, and Excel and other software programs).Must have good communication skills to communicate with management, customer, and all personnel.Must have good writing skills to assure good communication for all personnel and customers.Must be able to provide status reports to customers, management and field team as needed.Working ConditionsWhile performing the duties of this job, the employee regularly works in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.