Accounts Payable Specialist

Job Description

Job Description

MHL HTX is committed to delivering quality products and exceptional customer service while maintaining efficient business operations. We are seeking a detail-oriented and organized Accounts Payable Specialist to join our growing accounting team. This position plays a critical role in ensuring vendors are paid accurately and on time while maintaining strong financial controls and supporting the company's day-to-day accounting functions.

Position Summary

The Accounts Payable Specialist is responsible for managing the complete accounts payable process, including invoice processing, payment preparation, vendor communication, account reconciliation, and maintaining accurate financial records. The ideal candidate is highly organized, analytical, and capable of working in a fast-paced environment while maintaining exceptional accuracy and confidentiality.

Key Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Review invoices for proper approvals, coding, and supporting documentation.
• Match invoices with purchase orders, receiving documents, pricing, quantities, and payment terms.
• Respond professionally to vendor inquiries regarding invoices discrepancies and payment status.
• Accrue outstanding invoices and ensure expenses are recorded in the proper accounting period.
• Reconcile vendor statements and investigate outstanding balances.
• Monitor aging reports to ensure timely payments and maximize available payment discounts.
• Prepare monthly bank and credit card reconciliations.
• Assist with month-end and year-end closing procedures.
• Experience preparing journal entries and month-end closing activities.
• Assist with sales tax documentation and exemption certificates when required.
• Maintain strict confidentiality of financial information.

Required Qualifications

• High school diploma or GED required.
• Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.
• 2+ years of Accounts Payable or accounting experience.
• High attention to detail with outstanding accuracy.

Preferred Qualifications

• ERP software experience (QuickBooks Online or similar).
• Intermediate Microsoft Excel skills including: