2026-2027 EXECUTIVE SECRETARY TO THE SUPERINTENDENT (Open Pool)

Executive Secretary To The Superintendent

Qualifications:

• High school graduate; additional schooling preferred
• Typing and computer skills
• Strong written and verbal communication skills
• Strong organizational skills
• Ability to multitask
• Poised, diplomatic, congenial manner
• Five years of clerical/secretarial experience at the executive level
• Other qualifications as outlined by the Superintendent

Supervises: n/a

Reports To: Superintendent

Job Goal:

Provides executive-level administrative support to the Superintendent and Board of Trustees through coordination of communications, records management, scheduling, and board operations.

Typical Duties and Responsibilities:

1. Coordinates schedules, meetings, correspondence, and communications for the Superintendent and Board of Trustees.
2. Coordinates board meeting preparation, agenda management, board records, minutes, and board management systems.
3. Maintains confidentiality of board, personnel, legal, and district information.
4. Performs highly skilled typing and word processing of correspondence, reports, notices, recommendations, etc.
5. Maintains a regular filing system that includes both routine and confidential files
6. Orders and maintains supplies necessary to perform the duties of the office
7. Keeps the Superintendent timely informed of any problems; refers problems to appropriate department heads in his absence
8. Performs diplomatic receptionists duties both on the phone and in-person to ensure good public relations with callers or visitors
9. Conducts all tasks in such a manner as to evoke the utmost confidence of persons dealing with the secretary in lieu of the Superintendent
10. Demonstrates prompt and regular attendance
11. Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
12. Performs other duties as assigned

Terms of Employment: Salary and work year to be established by the Board of Trustees

Evaluation: Annually