Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support daily finance operations for a contract, part-time, on-site assignment. This role will focus on invoice management, payment processing, account reconciliation, and related accounting activities that help maintain accurate records and steady cash flow. The assignment is expected to run for 6-8 weeks and is well suited for someone who can work independently while communicating effectively with vendors, customers, and internal teams.

The schedule is Monday to Friday from 9:00am to 2:00pm.

Responsibilities:

• Manage the full accounts payable cycle, including reviewing submitted invoices, confirming accuracy, and entering transactions in a timely manner.

• Match invoices to purchase orders and receiving documentation through both two-way and three-way reconciliation processes before approval for payment.

• Assign appropriate general ledger codes to invoices and expense items, and prepare journal-related entries when needed to support accurate financial reporting.

• Respond to payment questions, billing issues, and account discrepancies by partnering with internal departments as well as external vendors and customers.

• Process employee travel and expense reimbursements while ensuring documentation is complete and aligned with company policies.

• Maintain vendor and customer records, including onboarding new profiles, collecting tax documentation, and supporting W-9 and 1099 compliance requirements.

• Issue customer invoices, record incoming payments, and apply cash accurately to the appropriate accounts.

• Reconcile statements and account balances on a regular basis, investigate variances, and help resolve outstanding items efficiently.

• Assist with month-end activities, aging reports, audit support, and upkeep of organized financial documentation while safeguarding confidential information.

• Support payment execution activities such as ACH processing and check runs, along with other assigned finance tasks as needed.

• Associate’s degree in accounting, finance, or a related field.
• At least 3 years of hands-on experience in accounts payable and general accounting support.
• Strong knowledge of invoice processing, account coding, reconciliations, and financial transaction entry.
• Proficiency in Microsoft Excel, including the use of formulas and pivot tables.
• Experience working with accounting software; familiarity with ERP platforms is preferred.
• Ability to manage multiple priorities with a high level of accuracy, organization, and personal accountability.
• Effective written and verbal communication skills for interacting with colleagues, vendors, and customers.
• Capacity to work with limited supervision while maintaining discretion with sensitive financial information.