Lead Intake Coordinator

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for. We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration - because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued. The Intake Lead provides advanced operational leadership and subject matter expertise in the intake, triage, and assignment of member complaints, grievances, appeals, and regulatory inquiries. This role ensures accurate, timely, and compliant intake processes while managing high-risk and high-volume workflows. Operating with a high degree of autonomy, the Intake Lead drives consistency, quality, and efficiency across intake operations, strengthens regulatory readiness, and supports enterprise service and compliance objectives. Key Accountabilities Lead Intake Operations & Workflow Oversight Direct the intake and triage of complex, sensitive, and high-priority cases, ensuring accurate classification and routing. Ensure all incoming cases meet regulatory, contractual, and internal documentation requirements at initiation. Monitor intake volumes, queue management, and SLA adherence; proactively address bottlenecks and workflow gaps. Maintain strong controls to ensure cases are audit-ready from intake through resolution. Manage High-Risk & Regulatory Intake Oversee intake of executive-level complaints, regulatory inquiries, and escalations to ensure urgency and accuracy. Validate completeness and quality of submissions to support compliant downstream handling and decision-making. Coordinate with cross-functional partners (e.g., Pharmacy, Clinical, Operations, Vendors) to obtain missing or critical information. Ensure regulatory timelines are triggered accurately and consistently at intake. Provide Subject Matter Expertise & Process Leadership Serve as the primary SME for intake policies, classification standards, and regulatory requirements. Interpret evolving regulatory and contractual guidance to ensure appropriate case intake and categorization. Identify intake-related trends, risks, and root causes; recommend and implement process improvements. Lead updates to SOPs and intake guidelines to drive standardization and operational excellence. Reporting, Insights & Continuous Improvement Monitor intake performance metrics, including volume, turnaround times, accuracy, and backlog. Support ad hoc reporting, trend analysis, and action planning for leadership. Partner with A&G leadership to improve upstream processes and enhance end-to-end case flow. Drive initiatives that improve intake efficiency, quality, and overall member experience. Team Lead Provides day-to-day work guidance and operationalsupport to promote effective, consistent, and compliant execution of assigned tasks, without direct supervisory responsibility. Providesdirection and clarification on assigned work to support understanding of priorities, expectations, timelines, and established standards. Usespractical knowledge of processes, policies, and procedures to supportaccuratetask execution and toidentifyissues requiring escalation. Coordinates assigned work activities and routine communication to promote consistency, surface dependencies, and address basic issuesimpactingquality or timelines. Reviews work for completeness, accuracy, and adherence to documented guidelines, escalating concerns or exceptions asappropriate. Sharesstatusupdates, risks, andobservations withappropriate partnersorleaders to supportawareness andtimelyresolution of issues. Required Qualifications HS diploma or equivalent 4+ years of work experience beyond degree serving as a lead or SME in appeals and grievances intake or case management functions This position is an Office role, which requires an employee to work onsite, on average, 3 days per week. We are open to candidates located near one of the following office locations: Minnetonka, MN or Madison, WI. The full salary grade for this position is $45,900 - $78,600. While the full salary grade is provided, the typical hiring salary range for this role is expected to be between $45,900 - $68,775. Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data. In addition to compensation, Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees. The compensation and benefits information is provided as of the date of this posting. Medica's compensation and benefits are subject to change at any time, with or without notice, subject to applicable law. Eligibility to work in the US: Medica does not offer work visa sponsorship for this role. All candidates must be legally authorized to work in the United States at the time of application. Employment is contingent on verification of identity and eligibility to work in the United States. We are an Equal Opportunity employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr