Admin Assistant II

Description

Who We Are Vigor, a Titan Company, is a values-driven, diversified industrial business operating in six locations with approximately 1,800 people in Oregon, Washington and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding, ship repair and handling important, complex projects in support of energy generation, our nation’s infrastructure and national defense.

With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good – environmentally, in the lives of our employees and in the community. We have built a positive culture that honors the work we do, the workers who do it, and the world we live in. POSITION SUMMARY: Performs clerical tasks, such as filing, faxing, data entry, scanning. Operates office equipment and completes general office work. Excellent attention to detail is required. Experience with Microsoft Office and document creation software such as Adobe Acrobat is required. SALARY RANGE: $48,000 - 54,000 ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:

• Responsible for logging, transmitting & retrieving all project documents.
• Control the incoming/outgoing documentation process
• Responsible for archiving documents and records
• Transmit documents internally and externally
• Create and route work packages
• Maintain files both electronically and hard copy
• Maintain security protocols for all documents
• Data entry for job projects
• Generate project status reports as necessary
• Replace revised documents and update files/job books as necessary
• Provide support to internal/external customers as needed
• Clear communication with home team

SUPERVISORY RESPONSIBILITY:  None EDUCATION, CERTIFICATES, LICENSES AND REGISTRATION:

• Requires high school diploma or G.E.D
• Minimum of 2 years' experience in documentation practices preferred

KNOWLEDGE SKILLS AND ABILITIES: Skills required for all Document Control Levels:

• Proficient in MS Office applications (e.g. Word, Excel, Access)
• Must have strong PC skills and experience with Adobe Acrobat
• Ability to multitask while following instructions/schedules/timelines for multiple priorities
• Strong interpersonal skills and the ability to work with others in a positive and collaborative manor
• Possess strong communication, prioritization, and organizational skills

PHYSICAL DEMANDS: Work is conducted in a dynamic, fast-paced office setting. The person may be required to be in production areas at times. He/she must be able to walk to and from job sites. There may be local travel up to 10% of the time and out-of-town travel (including air travel) up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: While in production areas, will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status. Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening. Vigor Values Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day. Truth: We seek the truth, and we speak the truth
Responsibility: We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love: We care about the people we work with, and the world we live in At Vigor we offer a generous benefits package that includes:  Medical RX Dental Vision Life AD&D LTD STD EAP Discretionary bonus Tuition Reimbursement FSA (Medical, Childcare, Transportation) 10 paid holidays PTO 401(k) Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.