Sales / Sourcing Coordinator

Job Description

Job Description

Position: Sales & Sourcing Coordinator
Department: Sales / Sourcing
Classification: Non-Exempt
Employment Type: Direct Hire
Compensation: $55,000–$60,000 annually
Travel: Occasional travel required

Now Hiring: Sales & Sourcing Coordinator

FLAG's mission is to show our contractors & clients the best this industry can offer by upholding our principles of leadership, service, and exceptionalism.

A confidential company is seeking a highly organized, bilingual Sales & Sourcing Coordinator to support sales and sourcing activities from initial customer inquiry through order completion. This position will coordinate administrative, operational, supplier, grower, and customer-facing activities while maintaining accurate records and ensuring timely, professional communication.

1. Job Summary

The Sales & Sourcing Coordinator supports the Sales and Sourcing teams by preparing quotes and documentation, maintaining CRM data, tracking opportunities and orders, coordinating with customers and suppliers, and generating sales reports.

This position works cross-functionally with Sales, Sourcing, Operations, Finance, Customer Service, and Logistics. The ideal candidate is bilingual, detail-oriented, customer-focused, and comfortable managing multiple priorities in a fast-paced environment.

2. Essential Duties & Responsibilities

Sales & Administrative Support

• Support Sales and Sourcing team members with daily coordination, documentation, and follow-up.
• Prepare sales quotes, proposals, contracts, presentations, and order forms.
• Track open quotes, sales orders, renewals, and customer follow-ups to ensure deadlines are met.
• Schedule customer meetings, internal sales meetings, and product demonstrations.
• Assist with onboarding new customers and maintaining account documentation.
• Maintain confidentiality of customer information, pricing, commercial terms, and sales data.

CRM & Reporting

• Enter and maintain accurate customer, opportunity, pricing, and order information in the CRM system.
• Maintain complete and accurate customer and sales records.
• Generate recurring sales reports, dashboards, forecasts, and pipeline updates.
• Maintain spreadsheets and reports used to track sales and sourcing activity.
• Monitor CRM information for accuracy and follow up on missing or incomplete information.

Customer & Sales Coordination

• Respond professionally to inbound customer inquiries.
• Route qualified leads to the appropriate sales representative.
• Provide timely follow-up regarding quotes, orders, availability, and delivery information.
• Support customer communication throughout the sales and order process.
• Assist with resolving customer-order issues through coordination with internal departments.
• Communicate effectively with customers using required bilingual language skills.

Sourcing & Supplier Support

• Provide administrative and coordination support for sourcing activities.
• Maintain supplier, grower, and sourcing-related records and documentation.
• Coordinate with suppliers, growers, and internal teams to obtain information required for customer opportunities and orders.
• Assist with tracking product availability, sourcing activity, pricing information, and related documentation.
• Support timely communication and follow-up between Sales, Sourcing, suppliers, growers, and internal departments.

Cross-Functional Coordination

• Coordinate with Operations, Finance, Customer Service, and Logistics to confirm product availability, pricing, delivery timelines, and order status.
• Track orders and follow up with appropriate departments to ensure commitments are met.
• Communicate order changes and relevant information to internal stakeholders.
• Help resolve documentation, pricing, availability, and order-related issues.

Events & Process Improvement

• Assist with trade shows, sales events, promotional campaigns, and client communications.
• Identify process gaps and recommend improvements that increase sales-team efficiency and customer responsiveness.
• Support implementation of improved workflows, tracking methods, and procedures.
• Participate in occasional business travel as required.

3. Qualifications

Required

• Bilingual proficiency with the ability to communicate effectively in both languages in a professional business environment.
• Experience using CRM software, such as Salesforce, HubSpot, Microsoft Dynamics, or a comparable platform.
• Proficiency with Microsoft Office or Google Workspace, particularly Excel/Sheets, PowerPoint/Slides, and Outlook/Gmail.
• Strong spreadsheet skills, including filters, formulas, data organization, and reporting.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and follow-through.
• Ability to manage multiple priorities and deadlines.
• Strong customer-service and administrative support skills.
• Ability to coordinate effectively with customers, suppliers, and internal departments.
• Ability to handle confidential customer, pricing, and commercial information professionally.
• Ability to work effectively in a fast-paced, team-oriented environment.
• Ability to travel occasionally as required.

Preferred

• Associate's or bachelor's degree in Business, Marketing, Communications, or a related field.
• 1–3 years of experience in sales support, customer service, account coordination, sourcing support, or administrative operations.
• Experience preparing quotes, purchase orders, invoices, sales contracts, or proposals.
• Familiarity with sales metrics, pipeline reporting, and forecasting.
• Experience coordinating with suppliers or supporting sourcing activities.
• Experience resolving customer-order issues across multiple departments.
• Knowledge of the organization's industry, products, or sales cycle.

4. Physical Requirements

• Ability to sit for extended periods while performing computer-based and administrative work.
• Frequent use of computers, keyboards, phones, and standard office equipment.
• Ability to occasionally lift and move light office supplies and materials.
• Ability to communicate effectively with customers, suppliers, growers, and internal teams.
• Ability to travel occasionally for business-related activities.