Project Accountant

Project Accountant

Project Accountant Location: Yorktown Heights, NY About the Opportunity Our client, a construction company based in Yorktown Heights, NY, is seeking an experienced Project Accountant to join their accounting and operations team. This role is ideal for a detail-oriented accounting professional with construction, real estate development, or project-based accounting experience who is comfortable managing job costs, contracts, billing, subcontractor requisitions, lender draw packages, and project financial reporting. The Project Accountant will work closely with project managers, construction teams, vendors, subcontractors, lenders, and internal accounting leadership to ensure accurate project records, timely billing, proper cost tracking, and strong financial controls throughout the project lifecycle.

Key Responsibilities

• Manage project accounting activities for assigned construction projects from setup through closeout.
• Track job costs, budgets, commitments, change orders, billings, retainage, subcontractor requisitions, and project financial performance.
• Review and maintain development contracts, construction contracts, subcontracts, and related project documentation.
• Enter, review, and maintain contract details, subcontractor payment applications, change orders, and project cost records in accounting and project management systems.
• Prepare, review, and submit client invoices, including AIA billing, progress billing, and supporting documentation.
• Prepare and review AIA applications, subcontractor requisitions, lender draw packages, and other project-related accounting documents.
• Prepare monthly loan draw packages for lenders, including required schedules, backup documentation, reconciliations, and recurring accounting entries.
• Process subcontractor invoices, purchase orders, lien waivers, insurance certificates, compliance documentation, and other project-related payables.
• Reconcile vendor records, subcontractor balances, project costs, accounts payable, accounts receivable, loan balances, and work-in-progress reporting.
• Assist project managers with cost forecasts, budget updates, variance analysis, project reporting, and financial review.
• Support monthly close activities, including journal entries, accruals, prepaid expenses, balance sheet reconciliations, and project reporting.
• Maintain accurate project records in Sage 300, Sage Intacct, Procore, Titanium, and other accounting or project management systems.
• Communicate with clients, subcontractors, vendors, lenders, project managers, and internal teams to resolve billing, payment, cost, or documentation issues.
• Assist with audits, project closeout documentation, lender reporting, and other accounting functions as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2-5+ years of accounting experience, preferably in construction, real estate development, property management, engineering, or another project-based environment.
• Experience with construction accounting, job costing, AIA billing, subcontractor requisitions, retainage, change orders, and lender draw packages.
• Experience with Sage 300 Construction and Real Estate and Sage Intacct strongly preferred.
• Experience with Procore and Titanium preferred.
• Strong Microsoft Excel skills and comfort working with accounting and project management systems.
• Ability to review contracts, subcontracts, vendor records, invoices, and supporting documentation with accuracy.
• Strong understanding of accounts payable, accounts receivable, reconciliations, accruals, prepaid expenses, and month-end close processes.
• Excellent attention to detail, organization, follow-through, and problem-solving ability.
• Ability to manage multiple projects, deadlines, and priorities in a fast-paced construction environment.
• Strong communication skills and the ability to work effectively with project managers, accounting teams, vendors, subcontractors, and lenders.
• High level of integrity and professionalism when handling confidential financial information.

Preferred Experience

• Experience with Sage 300 Construction and Real Estate, Sage Intacct, Procore, and Titanium.
• Experience preparing AIA applications, subcontractor requisitions, lender draw packages, project cost reports, and work-in-progress reporting.
• Familiarity with construction contracts, development contracts, subcontracts, change orders, retainage, lien waivers, insurance documentation, and vendor compliance.
• Experience reconciling vendor records, project costs, accounts payable, loan balances, and project financial data.
• Background in construction, real estate development, property management, or project-based accounting environments.

The compensation for this position ranges from $75,000.00 - $125,000.00. Actual compensation will be dependent upon the specific role, office location as well as the individual's qualifications, experience, skills and certifications.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.