Office Manager / Paralegal

Job Description

Job Description

Job Title: Office Manager / Paralegal

Location: Tampa, FL

Firm: Smith, Tozian, Daniel & Davis, P.A.

Employment Type: Full-Time

About Us:

Smith, Tozian, Daniel & Davis, P.A. is a well-established boutique law firm based in Tampa, Florida. For over 40 years, our firm has been a trusted leader in attorney ethics and professional responsibility, providing legal representation in Florida matters to attorneys, judges, and bar applicants throughout the state and beyond. With a close-knit team of five attorneys and five staff members, our collaborative environment promotes excellent service and long-standing client relationships.

Position Summary:

We are seeking a dependable, detail-oriented professional to join our team as an Office Manager / Paralegal. This hybrid role is ideal for a self-motivated individual who thrives in a fast-paced small firm setting and is comfortable managing both legal and operational responsibilities. You will play a key role in keeping our firm running smoothly—from HR and payroll to case preparation and client communication.

Key Responsibilities:

Office Management Duties:

• Lead day-to-day operations and ensure office efficiency
• Manage payroll, benefits administration, insurance and HR
• Process invoices, track expenses, purchase requests and assist with budget
• Provide initial troubleshooting for computers, printers, and equipment and escalate complex issues to IT
• Serve as primary vendor contact; coordinate service and maintenance schedules; manage contracts, renewals, and invoices.
• Implement process improvements and manage office facility

Paralegal Duties:

• Draft, proofread, and prepare legal documents including pleadings, motions and correspondence
• Conduct legal research
• E-file documents with state and federal courts (e-Portal, PACER)
• Maintain case files, prepare hearing/trial materials, support litigation/hearing logistics
• Preparation and presentation of electronic exhibits during depositions and trials, ensuring all digital evidence is displayed clearly, accurately, and in sync with the flow of questioning or argument.
• Provide litigation, hearing and trial support to attorneys

Qualifications:

• At least 10 years law firm experience in both office management and paralegal roles required
• Strong organizational skills and attention to detail
• Proficiency with Microsoft 365 and Westlaw
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Familiarity with court procedures and electronic filing systems

Preferred Qualifications:

• Degree or certification in Paralegal Studies, Business Administration, or a related field
• Background in HR or bookkeeping

What We Offer:

• Competitive salary based on experience
• Paid time off and firm holidays
• Highly subsidized health insurance
• 401(K) Retirement Plan
• A collaborative, stable work environment with long-tenured staff
• Opportunity to work with respected professionals in a specialized field of law