Office Manager

Job Description

Job Description

We are looking for an organized and adaptable Office Manager to support daily business operations in Franklin, Tennessee. This contract opportunity combines office administration, accounting support, and human resources coordination in a fast-moving environment where accuracy and follow-through are essential. The person in this role will help keep financial processes, employee support activities, and workplace operations running smoothly while maintaining a strong presence across the organization.

Responsibilities:
• Oversee routine office activities to ensure administrative workflows remain efficient, organized, and responsive to business needs.
• Process vendor invoices, monitor outgoing payments, and maintain accurate accounts payable records and supporting documentation.
• Prepare customer billing, record incoming payments, and track accounts receivable activity to support timely collections and cash application.
• Assist with month-end financial tasks by updating reports, reviewing accrual-related items, and helping reconcile balances and true-up entries as needed.
• Coordinate payroll inputs and related records to support accurate employee compensation and compliance with reporting requirements.
• Manage contract files, maintain organized business documentation, and assist with administrative follow-up tied to vendor and service agreements.
• Support human resources administration by helping with onboarding logistics, orientation for new team members, employee records, and general HR coordination.
• Handle front office responsibilities such as greeting visitors, answering inquiries, ordering supplies, and arranging travel or other operational needs.• At least 3 years of experience in a position that combines accounting, office administration, or business support responsibilities.
• Working knowledge of accounts payable, accounts receivable, invoicing, billing, payroll coordination, and related financial recordkeeping.
• Ability to manage multiple deadlines with strong attention to detail and a high level of organization.
• Experience using Microsoft Excel for tracking, reporting, and maintaining accurate business data.
• Familiarity with employee onboarding, HR administrative support, and handling confidential information appropriately.
• Strong written and verbal communication skills with the ability to interact professionally across departments and with external partners.
• Comfortable supporting reception and general office operations in a fast-paced workplace.