Executive Assistant

Description


Position at Latham Pool Products, Inc


Make a SPLASH with Latham Pool Products!

At Latham Pool Products, we don't just make swimming pools; we create opportunities for backyard dreams to come true. As the leading manufacturer in North America, Australia, and New Zealand, we are committed to delivering innovation, quality, and sustainability in everything we do.

We believe in building an environment where everyone can thrive. That is why we offer:

• A culture of integrity, collaboration, and respect.
• Comprehensive benefits for you and your family.
• Opportunities for growth, mentorship, and skill development.

Ready to join a team that makes a difference?

A little about the position:

Job Summary

The Executive Assistant supports members of the Executive Leadership Team by overseeing administrative tasks and coordinating mid-level projects with a proactive approach. Responsibilities include scheduling meetings, engaging with senior leaders, customers, and vendors, project coordination, creating reports and documents, preparing meeting materials, and assisting with special projects.

Some of What You Will Do:

1. Executive Support & Calendar Management

• Manage calendars for multiple ELT members, proactively scheduling and prioritizing meetings, calls, and commitments.
• Track executive priorities and adapt schedules, identifying flexible and fixed meetings and adjust accordingly.
• Coordinate group meetings, events, and outings, handling reservations, logistics, and communications.
• Arrange domestic and international travel via Concur, ensuring accuracy and proper itinerary prepared.
• Organize and distribute meeting materials and presentations.

2. Project & Meeting Coordination

• Support the creation of monthly and quarterly deliverables, including Board of Directors slides, Operating Committee meeting materials, and other executive documents.

• Plan and coordinate meetings in their entirety including, attendee lists, RSVPs, agenda creation, note-taking, distributing minutes, and follow-up actions.

• Implement a reliable follow-up system to track outstanding items and ensure proper execution.

• Prepare and edit correspondence, presentations, reports, and other documents with a high level of accuracy.

3. Operational & Administrative Support

• Prepare and reconcile expense reports and corporate credit card statements for ELT members.
• Coordinate logistics for recurring meetings and executive-led events.
• Oversee meeting room arrangements, including setup, catering, materials, and post-event cleanup as required.
• Collaborate with the Senior Executive Assistant to facilitate large-scale meetings, such as annual strategic planning sessions for ELT and SLT, Key Managers Meeting, and Dealer Conference.
• Work with the Front Desk Lead to manage supply ordering and address administrative requirements.
• Assist in scheduling and coordinating training sessions and company-wide events as necessary.
• Provide occasional backup coverage for the Front Desk Lead and assume responsibility for special projects as assigned.

What You Bring to the Table: (Qualifications)

• Bachelor's degree preferred; associate's degree with relevant experience considered.
• At least five years in executive administrative support required.
• Comfortable engaging with employees, partners, vendors, and customers at all levels.
• Strong customer service and professional written and verbal communication skills.
• Proficient in Microsoft Office and Adobe; Teams, Zoom, and Concur experience a plus.
• Skilled in editing and compiling information from various platforms.
• Knowledgeable in standard administrative tasks (supplies management, call screening, prioritizing).
• Experienced in event planning, travel coordination, and basic contract review.
• Able to work onsite Monday-Friday, 8:00 a.m.-5:00 p.m., with after-hours support as needed.
• Occasional travel for offsite meetings (approx.. 5%).

Why should you come work with Us?

Comprehensive Benefits for you and your family include:

• Medical, dental, and vision insurance
• HSA and FSA plans available
• 401(K) with 50% company match up to 6%
• Paid Time Off - Flexible Paid Time Off (PTO)
• Holidays - 11 Paid, eligible on day one
• Life/ADD Insurance and Short/Long Term Disability insurance with buy up options

Professional Development: Training programs, Tuition Reimbursement, and growth opportunities.

Supportive Environment: A culture rooted in collaboration, integrity, and respect.

Some Important Information for you:

Position Title: Executive Assistant

Location: Latham, NY

Employment Type: Hybrid Remote

Status: Full-time

Salary Range: $62,500 to $83,000/year


Our compensation reflects the cost of labor across US geographic markets. Starting pay for this role will vary based on multiple factors, including location, knowledge, skills, education, and experience. Pay ranges may be modified in the future.

Latham Pool Products is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Latham Pool Products is a Drug-Free Workplace Employer. All offers of employment are subject to applicable pre-employment requirements.

The submission of your resume will expedite the review of your information.