Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to support day-to-day workplace operations in Bellevue, Washington. This Contract position is ideal for someone who enjoys creating a welcoming office environment, coordinating administrative activities, and keeping facilities services running smoothly. The person in this role will serve as a key point of contact for visitors, employees, and service providers while helping maintain an organized and efficient workplace.

Responsibilities:
• Oversee front desk activities by greeting visitors, managing incoming calls, and providing a detail-oriented first point of contact for the office.
• Coordinate routine workplace operations, including supply management, service requests, and communication with building support teams.
• Work with external vendors and maintenance partners to address office needs and help ensure the workplace remains fully functional.
• Assist with meeting preparation, office events, and employee-focused programs that contribute to a positive onsite experience.
• Monitor shared spaces to keep them orderly, stocked, and ready for daily business use.
• Provide administrative assistance for onboarding activities, office moves, and broader workplace projects across departments.• At least 2 years of experience in front desk, receptionist, workplace coordination, or a similar administrative support role.
• Proficiency in handling inbound calls and managing a multi-line phone or switchboard system.
• Demonstrated ability to deliver courteous guest service and maintain a detail-oriented presence at the reception area.
• Strong organizational skills with the ability to manage multiple requests and priorities throughout the day.
• Comfortable coordinating with vendors, building contacts, and internal teams to resolve workplace needs.
• Effective verbal and written communication skills in a fast-paced office setting.