Payroll Administrator

Job Description

Job Description

Payroll Administrator – Manage Payroll Operations & Support a Growing Construction Team!

Position Title: Payroll Administrator

Company Name: Diamond State Masonry Inc.

Pay Range : $26.00–$29.00 per hour, commensurate with experience

Employment Type: Full-Time

Industry: Commercial Masonry / Concrete / Coatings / Construction

Location : New Castle, DE 19720 – Onsite

Schedule : Monday–Friday, Day Shift, 8 Hours per Day (40 Hours per Week)

Job Overview

Diamond State Masonry Inc. is seeking a professional, detail-oriented, and dependable Payroll Administrator to join our team in New Castle, DE. This position is responsible for managing the complete payroll process for three related companies, supporting approximately 100 employees, while ensuring accuracy, timeliness, confidentiality, and compliance with applicable employment regulations.

The ideal candidate has previous payroll experience, excellent computer skills, and the ability to manage multiple responsibilities in a deadline-driven environment. This role requires strong organizational skills, attention to detail, and the ability to work with payroll software, employee records, and accounting systems.

This is a full-time, onsite opportunity for someone who takes pride in accuracy, professionalism, and supporting the day-to-day operations of a well-established construction company.

Who We Are

At Diamond State Masonry Inc., we specialize in masonry, concrete, and coatings for commercial, industrial, and government clients. As a long-standing, family-owned contractor, we take pride in delivering quality workmanship while maintaining a professional, team-oriented environment.

We value employees who demonstrate reliability, integrity, attention to detail, and a commitment to supporting our company's continued success.

Key Responsibilities

• Payroll Processing & Administration
• Manage and complete payroll for three related companies, totaling approximately 100 employees.
• Oversee the full payroll process, beginning with the collection and compilation of employee time records from field operations.
• Transfer and integrate payroll data between software systems to ensure accurate processing.
• Perform manual payroll data entry, adjustments, and corrections using a Windows-based payroll system.
• Audit employee timekeeping records to ensure accuracy and compliance with company policies and applicable regulations.
• Submit completed payroll information to the company's external accounting service provider for processing.
• Coordinate the distribution of payroll checks and direct deposit documentation received from the external payroll provider.
• Prepare, print, and submit certified payroll reports on a weekly basis.
• Ensure payroll is processed accurately and within established deadlines.
• Employee Records & Payroll Compliance
• Enter new hires into the accounting and payroll systems and maintain accurate employee records.
• Process employee changes related to compensation, taxes, benefits, and wage garnishments.
• Maintain organized and confidential employee files, ensuring accuracy and compliance.
• Coordinate employee background checks, drug screenings, and employment eligibility verifications.
• Respond professionally to employment-related inquiries from applicants, employees, and supervisors.
• Maintain compliance with federal, state, and local employment laws and regulations.
• Prepare and process unemployment-related documentation as needed.
• Support employee benefits administration and processing when required.
• Accounting & Administrative Support
• Assist with additional accounting department functions as needed.
• Maintain accurate payroll documentation and supporting records.
• Communicate with field personnel, supervisors, accounting representatives, and management to resolve payroll discrepancies.
• Identify and correct payroll-related issues before processing deadlines.
• Support improvements to payroll procedures, documentation, and administrative processes.

Required Qualifications & Experience

• Previous payroll processing experience is required.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience managing payroll records, employee information, and payroll-related documentation.
• Strong computer skills and ability to work with multiple software systems.
• Excellent organizational, time-management, and multitasking abilities.
• Strong attention to detail and commitment to accuracy.
• Ability to meet strict payroll deadlines while managing multiple priorities.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and critical-thinking abilities.
• Ability to handle sensitive employee and payroll information with confidentiality and professionalism.
• Ability to work independently and collaborate effectively with employees, supervisors, and accounting personnel.
• Reliable attendance and punctuality.
• Ability to work full-time onsite in New Castle, DE.

Preferred Qualifications & Experience

• 3+ years of accounting experience.
• Previous payroll administration experience within the construction industry.
• Experience processing payroll for multiple companies or business entities.
• Knowledge of union payroll procedures and requirements.
• Experience preparing and submitting certified payroll reports.
• Familiarity with Foundation accounting software.
• Familiarity with CrewTracks timekeeping software.
• Experience coordinating employee benefits, wage garnishments, and payroll tax adjustments.
• Previous experience supporting accounting or human resources administrative functions.

Professional Skills & Expectations

• Ethical, trustworthy, and committed to maintaining confidentiality.
• Professional, friendly, and confident when communicating with employees and management.
• Highly organized with exceptional attention to detail.
• Able to prioritize competing responsibilities and meet established deadlines.
• Strong interpersonal and communication skills.
• Capable of identifying discrepancies and resolving issues proactively.
• Comfortable working in a fast-paced construction office environment.
• Dependable, punctual, and committed to producing accurate work.
• Ability to represent the company professionally in all interactions.

Compensation & Benefits

• $26.00–$29.00 per hour, commensurate with experience.
• 401(k) retirement plan.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Paid time off (PTO).
• Stable, full-time employment.
• Consistent Monday–Friday schedule.
• Opportunity to work with an established, family-owned construction company.

Schedule

• Full-Time
• Monday–Friday
• 8-Hour Day Shift
• 40 Hours per Week
• In-Person Position
• New Castle, DE 19720

About Diamond State Masonry Inc.

Diamond State Masonry Inc. specializes in masonry, concrete, and coatings for commercial, industrial, and government clients. We are committed to providing quality construction services while fostering a workplace built on professionalism, teamwork, reliability, and accountability.

Our Payroll Administrator plays an important role in supporting our employees and ensuring the accuracy and efficiency of our payroll and administrative operations.

Equal Employment Opportunity

Diamond State Masonry Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.