Accounting Clerk

Accounting Clerk

Pittsburgh, PA | Direct Hire | $55,000-$58,000

Accounting Specialist – AP/AR & General Ledger

We are seeking a dependable and detail-oriented Accounting Specialist to support Accounts Payable, Accounts Receivable, collections, and General Ledger activities. This is an excellent opportunity for someone who enjoys a variety of accounting responsibilities and is comfortable working independently while supporting the Accounting Manager and other members of the team.

Position Summary

The Accounting Clerk supports day-to-day accounting activities by accurately entering financial information, processing payments and receipts, assisting with reconciliations, and communicating with customers regarding outstanding balances. This position requires accuracy, organization, confidentiality, and consistent follow-through.

Essential Responsibilities

• Enter and maintain accurate accounting and transaction data in SYSPRO.
• Assist with bank reconciliations and reconcile assigned general ledger accounts.
• Process vendor invoices and prepare payments in accordance with established procedures.
• Monitor customer accounts and make collection calls regarding past-due balances.
• Record and process credit card receipts and related documentation.
• Receive and process customer checks when providing backup coverage.
• Research and resolve routine discrepancies involving invoices, payments, receipts, or account balances.
• Maintain organized and accurate financial records.
• Provide general administrative and accounting support as needed.

Key Responsibilities

• Enter and process Accounts Payable invoices
• Match invoices, purchase orders, and supporting documentation
• Process weekly payables/check runs based on approved payments
• Prepare and distribute daily customer invoices
• Maintain and provide weekly Accounts Receivable aging/register reports
• Record and apply cash receipts
• Monitor outstanding receivables and make customer collection calls
• Respond to customer and vendor questions regarding invoices and payments
• Monitor the accounting email inbox and respond to customer requests
• Review expense reports for initial approval, accuracy, and supporting documentation
• Assist with credit card and expense account reconciliation
• Reconcile General Ledger accounts
• Perform bank reconciliations
• Prepare and post journal entries, including correcting entries when necessary
• Research and Resolving account discrepancies
• Maintain spreadsheets and accounting reports
• Assist with month-end accounting activities
• Support additional accounting projects and reporting as needed

What We're Looking For

• Previous experience with Accounts Payable and Accounts Receivable
• Experience with General Ledger account reconciliation
• Ability to reconcile bank statements
• Understanding of journal entries and basic accounting principles
• Comfortable making professional calls
• Strong attention to detail and deadlines
• Organized and able to manage multiple responsibilities
• Ability to work independently and take ownership of assigned tasks
• Strong problem-solving skills with the ability to research and correct accounting discrepancies
• High level of professionalism and confidentiality
• Professional phone and communication skills
• Willingness and ability to learn new processes and systems
• Basic proficiency with Microsoft Excel, Word, Outlook, and PowerPoint

The ideal candidate is organized, dependable, accurate, and comfortable wearing several hats within the accounting department. You don't need to know everything on day one, but you should have a solid foundation in AP/AR and accounting principles and be willing to learn. Experience in a manufacturing environment and with an ERP/accounting system is a plus