Administrative Coordinator (Hybrid)

ATD Technology LLC

Portland, OR

Description:
Hybrid M-F 7:30am-4:00pm

Education:

Four years of general office or secretarial experience; OR
An Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
A Bachelor's degree and two years of general office or secretarial experience; OR
An equivalent combination of training and experience.

Experience:

Experience working in an administrative capacity.
Established experience working with technology.

Proffered:

Experience working in an undergraduate medical education system.
Experience working within a medical education's assessment team.

Job Related Knowledge, Skills and Abilities (Competencies):

Excellent attention to detail; successful demonstration of experience working in detail-oriented capacity with proven record of accuracy.
Excellent organizational skills with demonstrated ability to be self-directed, setting own work priorities, meeting deadlines and taking initiative.
Excellent forecasting and problem-solving skills.
Demonstrated successful work experience with intermediate proficiency in Microsoft Office 365 (One Drive, Outlook, Word, PowerPoint, Excel), and Adobe Acrobat Pro.
Ability to remain calm and patient in the face of competing demands.
Ability to diplomatically handle sensitive and confidential subject matter.
Demonstrated professionalism and integrity.
Well-versed technology skills and proven success working with computers and software programs.
Demonstrated ability to be flexible regarding job assignments and support for other co-workers as needed.
Excellent interpersonal skills, initiative and the ability to work with diverse groups; students, faculty, staff, IT.
Successful demonstration of positive teamwork attitude. Ability to work effectively as a team member.
Ability to multi-task in a fast-paced environment.
Ability to be flexible regarding job assignments and support for other co-workers as needed.
Excellent written and oral communication skills.
Successful demonstration of effectively working with complex processes.
Demonstrated record of reliable attendance, punctuality and proven successful performance.

Position Summary:

This position is responsible for providing administrative coordination for the Assessments unit within the UME Program, at the direction of the Program Manager, UME Assessments, Associate Dean, UME, and Director, UME. Independently coordinates self-assessment intersessions in the Clinical Experiences phase of the curriculum. This includes updating the relevant Sakai course management sites, messaging intersession expectations to students, handling of post registration updates to student schedules in Banner, distributing of NBME tokens and end of term dissemination of student grades for self-assessment intersessions.
Assists with administration of exams within the Foundations of Medicine (FoM) phase of the curriculum to include troubleshooting, checking in students and proctoring, creating remediation exam codes/prepping exam folders; booking, coordinating and opening exam rooms; as well as coordinating and completing other assessment-related tasks. Back-up to the Program Manager, UME Assessments in the block post-exam assessments in entering grades in the REDEI tracking system and helping to ensure accuracy in all assessment data/results released to students. Draft Assessment Council cycle reports for UME program. Responsible for responding to email inquiries submitted to the UME Assessment email in box.
The position supports the analyses of statistical and psychometric data for review by UME leadership. In addition, this position helps coordinate assessment resources for learners and works closely with various technical and learner-centered resources and tools offered through NBME, ExamSoft, Sakai, OHSU Registrar's Office Banner system and all assessment platforms deemed necessary to coordinate responsibility of the UME Assessments unit.
The position provides special assistance and back-up in ensuring that all students with ADA accommodations are adequately scheduled for their assessments in accordance with student access. Assists Program Manager, UME Assessments with the preparation of materials for Medical Student Performance Evaluation (MSPE) and subsequent MSPE supplement, as needed.
Additionally, the position provides coordination and support for other duties as they relate to assessments and exam-related student accommodations within the UME Program. This includes special projects and collaboration with the Associate Dean, UME, Director, UME, Program Manager, UME Assessments, and Administrative Manager, UME Teaching Services.

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Vacancy posted 5 days ago

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