Executive Assistant Jobs

Executive AssistantGalapagos Federal Systems LLC is seeking a highly organized and proactive Executive Assistant to support the United States Space Force (USSF) and critical acquisition activities. In this role, you will provide executive-level administrative and logistical support to a Senior Materiel Leader (SML) and Materiel Leader (ML) within the Space Systems Command System Delta (SYD) 81 PAE - Infrastructure Program Office. As a Program Support Administrator (PSA), you will help support program operations and the acquisition of Human Capital Management solutions for the USSF, contributing directly to mission success and organizational effectiveness.Key Responsibilities The Executive Assistant will:Coordinate daily Senior Leader activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and SML Program Support Administrators (PSAs)Manage SML and ML calendars, correspondence, meeting schedules, and logisticsCoordinate SYD-level meetings, including Microsoft Teams support, meeting readiness, and visitor access requirementsCollect and consolidate readiness data, RSVPs, and Visit Access Requests (VARs) from SYD staffSupport SML-level facilities, supplies, records, and documentation managementManage and track actions within Enterprise Task Management Software Solution (ETMS2), including assigning and sub-assigning tasksReview task status, monitor suspense dates, and send notifications to ensure timely completion of assigned actionsPrepare and distribute Weekly Activity Reports and other program documentation for government leadershipCollaborate with cross-functional teams, program leadership, and senior government stakeholders to support program objectives and mission successRequirements Skills and Experience The Executive Assistant must have:Active TS/SCI Clearance5+ years of relevant experience providing executive-level administrative, staff officer, or program support within DoD, federal government, or similar mission-focused environments.Experience using Enterprise Task Management Software Solution (ETMS2) or similar task management systemsKnowledge of program management concepts, processes, and best practicesExperience supporting a Space Program Office, MAJCOM, or FLDCOM environment is highly desiredDemonstrated ability to manage multiple priorities, deadlines, and administrative requirements in a fast-paced environment.Experience communicating and coordinating with program leadership and senior government stakeholdersEducation and Certifications The Executive Assistant must meet the following: RequiredBachelor's degree and/or relevant job experience in being a staff officerBenefitsMedical, dental, vision, disability, and life insuranceFlexible Spending Accounts401(k)PTOPaid Parental LeaveMilitary DifferentialTuition reimbursementPaid federal holidaysSecurity Clearance Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information. Physical Requirements Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.Company Summary Headquartered in Hawaii, Galapagos Federal Systems LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services. Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems LLC is an equal opportunity employer.