Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support Food Safety Manager. This individual will provide dependable support for day-to-day office and warehouse coordination in Long Beach, California. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable working with teams across multiple departments in a fast-paced wholesale distribution environment. The role requires strong communication, accurate administrative support, and a customer-focused approach when handling calls, records, and internal follow-up.

Responsibilities:

• Serve as a central point of contact for office and warehouse staff, helping information move efficiently between departments.

• Respond to incoming calls effectively, direct inquiries appropriately, and provide timely assistance to employees and visitors.

• Track daily follow-up items with the sanitation team to help ensure tasks, requests, and priorities are addressed promptly.

• Work closely with warehouse and repack personnel to support scheduling, communication, and operational coordination.

• Enter, update, and maintain records with a high level of accuracy to support administrative and reporting needs.

• Prepare spreadsheets, organize documents, and assist with routine office processes using Microsoft Office applications.

• Support general front office and receptionist functions while maintaining a detail-oriented and service-oriented presence.

• At least 2 years of experience in an administrative support, office coordination, or similar role.
• Strong customer service skills with the ability to communicate effectively across different levels of an organization.
• Proficiency with Microsoft Excel, including the ability to work with formulas and manage data accurately.
• Solid working knowledge of Microsoft Office applications and general office systems.
• Experience handling inbound calls, data entry, and receptionist or front-desk responsibilities.
• Ability to stay organized, manage multiple priorities, and follow through on tasks in a busy environment.
• Bilingual communication skills are preferred.
• Exposure to food safety practices is helpful but not required.