Administrative Assistant

Now Hiring - Administrative Assistant at Venetian River Club

Venetian River Club in North Venice, FL, is seeking an organized and professional Administrative Assistant to support daily operations and provide exceptional service to members and staff. Located in a private, resort-style residential community, the club offers a welcoming and fast-paced environment with a strong focus on quality, service, and attention to detail.

Located within a 1,000-acre, Northern Italian Renaissance-inspired gated community and serving 1,377 homes, the Venetian River Club is the central hub for social, dining, and recreational experiences. Our Mediterranean-style clubhouse features both upscale and casual dining venues, a poolside tiki bar, and a full calendar of events. Residents also enjoy access to top-tier amenities including six Har-Tru tennis courts, a 74-acre nature park, a modern fitness center, and a resort-style pool and spa.

What We Offer:

• Pay $18 - $21 an hour, based on experience
• Full-time & Part-time positions available!
• Medical, dental, and vision insurance, 401(k) with company match, and paid time off
• Supportive team culture with a focus on work/life balance

Our Culture and Values provide Team Members with a rewarding lifestyle and work/life balance.

Join a professional team where communication, efficiency, and pride in your work help keep the club running smoothly every day.

Job title

Administrative Assistant


Reports to

General Manager

Classification

Fulltime, Non-Exempt


Working Hours

As Scheduled

Job purpose

This position provides administrative support to the management team while enhancing the overall membership and resident experience. The role serves as a key point of contact for members and guests, assists with communications and events, and ensures smooth day-to-day operations of the community and its amenities. The position also plays a vital part in member onboarding, office coordination, and enforcing community standards and policies.

Duties and responsibilities

• Acts as a first point of contact and responds or directs people accordingly to the appropriate Staff member.
• Perform a warm welcome, tour and onboard the new residents/members and provide education on Community/Club features and upcoming events.
• Assists in coordinating and the running of New Resident Orientation by presenting and ensuring adequate promotion, room set-up, amenities and community participation is met.
• Assist with the development and publication of the community newsletter and other lifestyle publications assigned.
• Manage Member relations and involvement, Member services inquiries, complaints, and concerns.
• Attending and taking photographs of Member/Guest events
• Assist with the development and publication of the community newsletter and other lifestyle publications assigned.
• Oversee membership payments, petty cash, and provide daily bank deposits.
• Oversee ARC Committee responsibilities, touring the property, issuing letters for noncompliance and approval for home improvements as required.
• Prepare Estoppel letters as required to residents.
• Upon receipt of closing documents, establishes, and maintains files for each resident.
• Purchases and maintains office supplies within budget as approved.
• Provides clerical assistance to include preparing meeting minutes.
• Enforces Board approved rules for use of Clubhouse and other amenities.
• Gathers a working knowledge of the Community Doc's and Rule's & Regulations.
• Follows up with Management to ensure resident concerns were addressed.
• Assists with Lifestyles and Events as needed.
• Assists with Facility Management as needed.
• Assists with other duties as assigned.

Qualifications

• FL Notary License.
• Two or more years of administrative support and/or office experience or any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
• Two years of Golf Club Administration Support preferred.
• Good organizational and verbal skills.
• Proficient in using Microsoft Office Suite of Products and other Marketing software.

Working conditions

Work is both indoors and outdoors. Potential exposure to sharp and rapid equipment movement, sharp utensils, harmful chemicals and/or solvents if proper safety procedures are not followed.

This job description does not imply that the above are the only responsibilities assigned to this position. Employees holding this position will be required to perform any on the job-related duties as requested. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Physical requirements

Good organizational and verbal skills. Ability to use logical and rational thinking to resolve issues. Ability to perform basic mathematical skills, monitor and develop subordinates, visually monitor the operation areas and write and read member communication.

Must have the ability to perform moderate physical work and may be required to lift up to 40 lbs., and up to 30 lbs. frequently. Perform activities such as bending, kneeling, crouching, climbing, reaching, standing, pushing, lifting, and grasping for up to 5 hours without sitting. Ability to consistently lift, carry and load adaptive and other sports equipment that may weigh 30 or more pounds, and sustain aerobic activity for 20 consecutive minutes.

Please be advised that all work that requires the use of a ladder more than 8 ft. long must be reviewed by Hampton Golf's Club Maintenance person. Following an assessment of the situation, a determination will be made as to whether a maintenance team member or subcontractors will perform the necessary maintenance task. No other staff member is authorized to climb to heights exceeding 8 ft. and/or perform such maintenance. In addition, personnel are prohibited from entering facility attics, walking on the roof of buildings and/or from using scaffolding.

Use the following safety precautions when using an 8ft. ladder:

• Correct placement of the ladder. The safest angle for a straight ladder is to ensure it is placed on-fourth the distance from the base to the point of support. "A" frame ladders naturally comply.
• Ensure the ladder is placed on a firm level surface, and do not place the ladder near a doorway.
• Ensure there are non-skid shoes on the ladder.
• If using a medal ladder, be sure that it is not near electrical wires.
• One person on a ladder at one time, and ensure another staff member is holding the ladder in position.
• Never overreach.

Direct reports