Non-Clinical - Administrative - Project Coordinator

Parking Enrollment Coordinator

Location: Miami Valley Hospital Emergency and Level I Trauma Center One Wyoming St. Dayton, OH 45409

Position Type: Hybrid local candidates required. Anticipated onsite presence approximately 23 days per week, with increased onsite needs during active parking enrollment periods.

Schedule: Full-time, MondayFriday, approximately 8:00 AM5:00 PM. Some flexibility may be required, including occasional evening hours during active enrollment periods to support a 24/7 hospital workforce.

Contract: 22-week temporary assignment, anticipated 9/28/20262/27/2027, with potential to extend or convert to a permanent position.

Start Date: ASAP upon compliance, targeting 9/28/2026

Important Call Outs:

• Local candidates required due to regular onsite responsibilities.
• Hybrid schedule with approximately 23 onsite days per week.
• Onsite presence may increase during active enrollment periods.
• Premier-provided equipment will be used for remote work.
• This is a hands-on, process-focused coordination role supporting a large-scale employee parking re-enrollment initiative involving approximately 3,500 employee parking records.
• Potential opportunity to extend or convert to a permanent position based on business needs and candidate performance.

Required Qualifications

Education:

• High school diploma or equivalent required.
• Additional education is welcome but not required in place of relevant experience.

Experience:

• 3+ years of project coordination, operations coordination, administrative project support, or comparable process-focused experience.
• Experience managing detailed administrative workflows, maintaining accurate records, coordinating multiple stakeholders, and organizing complex or high-volume processes.
• Experience identifying process gaps, organizing current-state information, and helping implement improved workflows.
• Experience working independently within established policies, procedures, and guidelines.

Technical Skills:

• Solid Microsoft Excel skills, including sorting, filtering, reconciling data, and creating reports.
• Ability to work with multiple data sources, reports, spreadsheets, and administrative systems.
• Comfort learning internal systems related to employee access, badging, parking administration, and vendor reporting.
• Advanced Excel skills such as pivot tables are not required.

Other Requirements:

• Strong organizational skills and attention to detail.
• Process-oriented mindset with the ability to assess current-state issues and bring structure to disorganized workflows.
• Ability to accurately reconcile high-volume records and identify inconsistencies.
• Strong written and verbal communication skills.
• Ability to communicate effectively with employees, department leaders, Public Safety, HR, payroll-related stakeholders, vendors, and other internal teams.
• Ability to manage multiple priorities while maintaining accuracy.
• Strong follow-through and ability to take ownership of assigned work.
• Ability to work independently while operating within established policies and procedures.
• Flexibility to work onsite more frequently during active enrollment periods and occasional evening hours as needed.
• Healthcare or hospital experience preferred but not required.

Key Responsibilities:

• Coordinate the review, reconciliation, and re-enrollment of approximately 3,500 employee parking records.
• Review current parking assignments and identify records that are inaccurate, outdated, or inconsistent with established parking policies.
• Reconcile parking information across available reports, spreadsheets, internal systems, and vendor-provided data.
• Ensure employees are assigned to appropriate parking areas in accordance with established criteria and hospital policy.
• Identify employees who should be enrolled in payroll deduction for paid parking and ensure required documentation is completed and processed appropriately.
• Organize and clean up existing parking enrollment records and administrative workflows.
• Assess the current-state enrollment process, identify gaps or breakdowns, and help develop a more organized and sustainable re-enrollment process.
• Create and maintain tracking tools, reports, and other documentation needed to monitor enrollment progress and outstanding issues.
• Coordinate with hospital stakeholders, including Public Safety, HR, department leaders, payroll-related teams, and parking operations.
• Partner with the hospital's parking vendor and utilize vendor-provided reports as needed to support reconciliation and enrollment activities.
• Work with internal badge/access-related systems as needed to support parking access and employee enrollment.
• Communicate with employees regarding parking enrollment, assignments, documentation, and related follow-up as needed.
• Support development of an efficient enrollment approach, including identifying opportunities to streamline or automate portions of the process where feasible.
• Maintain accurate documentation and provide status updates on project progress, open items, and completion milestones.
• Support additional parking operations and process-improvement activities as the project evolves.