Administrative Assistant - Bookkeeper

Job Description

Job Description

Job Summary

State association is seeking an office administrator to drive daily workplace efficiency. This role is

ideal for someone with strong communications skills, facility management, scheduling meetings,

maintaining records, and supporting basic bookkeeping and HR tasks. They act as the central hub

connecting staff, executives, and external vendors.

Skills and Qualifications:

 Minimum of 2 years’ experience in office management and bookkeeping procedures

 Strong verbal and written communication, multitasking and time management skills

 Proficient in Microsoft Office and QuickBooks

 Experience in event planning

Benefits Perks

 The starting salary for this position is $42,000 annually / $20 per hour

 Employer matched retirement plan

 Paid time off

 Paid holidays (17)

 Sam’s Club membership

Key Responsibilities

Office Operations Administration

 Oversee daily office operations to ensure efficiency and compliance with association by laws.

 Manage communications, including answering phone calls, responding to emails, and routing

inquiries.

 Maintain both physical and digital filing systems, ensuring files are organized and secure.

 Event planning, registration, and logistics for small and large association events.

 Track office supply inventory and place timely orders to prevent shortages.

 Manage office equipment, arrange routine maintenance, and troubleshoot basic hardware or

software issues.

Scheduling Logistics

 Manage calendars, schedule appointments, and coordinate internal/external meetings.

 Coordinate travel arrangements, including booking hotels for staff.

 Organize and prepare meeting rooms, catering, and materials for corporate events.

Financial Bookkeeping Support

 Process and file invoices, manage expense reports, and track receipts.

 Assist with bookkeeping procedures, petty cash management, and basic payroll preparation.

 Create and maintain financial databases and spreadsheets.

Human Resources Team Support

 Assist with human resources tasks, such as onboarding and orienting new employees.

 Act as a primary liaison between departments, senior management, and external partners.

Work Environment

In person.

Must be able to sit for long periods at a time and lift 20 pounds.

Requires limited travel and a few overnights away from home per year. Must possess a valid Missouri

driver’s license and maintain a good driving record.