Payroll Coordinator

This job is with RS Group, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

About RS Group

RS is a high-service global product and service solutions provider for industrial customers, enabling them to operate efficiently and sustainably.

We operate in 33 markets, stock over 875,000 industrial and specialist products and list an additional five million relevant for our industrial customers, sourced from over 2,500 suppliers. This extensive range supports our customers across the industrial lifecycle of designing, building and maintaining equipment and operations. We enhance their experience through a tailored service model, leveraging our efficient physical, digital and process infrastructure sustainably. We combine a technically led and digitally enabled approach with an exceptional team of experts; ultimately, it’s our people that make the difference.

Our purpose, making amazing happen for a better world, reflects our focus on delivering results for people, planet and profit.

The Total Rewards Team in the Americas manages Compensation, Benefits, Payroll and People Data. We enable the employee experience, reward great performance, and support people in their everyday lives, both at work and at home. We lead with empathy, and we are passionate about what we do.

About the Role

Role Purpose

The Payroll Coordinator ensures the accurate and timely payment of employees; coordinating all activities associated with processing multi-state payroll on a weekly basis.

Key Responsibilities

• Processes multi-state payroll on a weekly basis
• Ensures that every employee is paid completely, accurately and according to all payroll laws and regulations
• Processes special request payments and off-cycle checks
• Completes onboarding of new hires, including Form I-9, and enters and maintains all employee information into payroll and other related systems
• Completes off-boarding of employees in compliance with relevant state law
• Remits stop payments, ACH files, and positive pay files to bank
• Processes wage garnishments, child support, levies, etc.
• Submit invoices and payment requests with Accounts Payable, as needed
• Assists Accounting with the procedure for unclaimed checks
• Maximizes the use of payroll and timekeeping systems to optimize performance though working knowledge of all elements of the system
• Completes Verifications of Employment for current and former employees
• Completes Annual required reporting to various government entities
• Completes internal and external audit requests

How I make a difference in this role

The Payroll Coordinator must understand the importance of accuracy and attention to detail to be successful in this role. They will be customer focused and be willing to partner with employees to resolve issues. The ability to maintain clear documentation and drive continuous improvement is key. Payroll is one of the first impressions employees have of our business and each interaction is an opportunity to live our values.

Essential Skills & Experience

• 1-3 years of experience processing multi-state payroll and multi-state payroll taxes
• Ability to maintain confidentiality
• Strong written and verbal communication skills, with a commitment to handling employee questions and issues promptly and professionally
• Intermediate proficiency in MS Office, specifically Excel
• Excellent attention to detail
• Ability to thrive in a fast-paced environment, managing multiple priorities simultaneously
• Ability to work as part of a team and to collaborate effectively with peers

Desirable Skills & Experience

• 1-3 years of experience with UKG, Ultimate Software or Kronos
• Working knowledge of SAP Success Factors
• FPC preferred but not required
• Experience with international payroll including LATAM and/or Canada
• Proficiency in English and Spanish
• Experience in benefits and/or Total Rewards

Equal Employment Opportunity

RS Americas is an equal opportunity employer and maintains policies and practices that are designed to prevent and prohibit unlawful discrimination against any qualified employee or applicant on the basis of race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, military/veteran status, disability, genetic information, citizenship status, or any other unlawful classification to the extent protected by law. This policy of non-discrimination applies to all employment practices, including hiring, compensation, benefits, promotion, training and termination. Employees who engage in unlawful discrimination will be subject to disciplinary action, up to and including termination.

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