Bilingual Administrative Assistant

Job Summary We are seeking a Bilingual Administrative Assistant to support daily office and dispatch operations for a fast-paced trucking and transportation environment in San Bernardino, CA. This contract opportunity is ideal for an organized, detail-oriented professional who enjoys communicating with drivers, contractors, vendors, customers, and field teams throughout the day. The Bilingual Administrative Assistant will play an important role in keeping operations moving smoothly through accurate data entry, document management, scheduling support, phone communication, and dispatch assistance. This is a great opportunity for someone who wants to build experience in transportation, logistics, trucking, or operations administration while working with a team that values reliability, communication, and follow-through. Key Responsibilities Manage incoming and outgoing phone calls professionally and respond to inquiries in a timely manner. Communicate with drivers, truckers, contractors, construction crews, vendors, customers, and internal team members. Assist with dispatch support, driver coordination, scheduling, job tracking, deliveries, pickups, and operational updates. Enter, update, scan, file, and maintain accurate information in company systems, databases, and transportation documents. Follow up on missing paperwork, required documentation, and information needed to keep daily operations on track. Provide general administrative support to office and field teams while maintaining a positive and professional attitude. Required Qualifications and Skills Support daily administrative operations, including calls, scheduling, data entry, filing, scanning, and document management. Assist with dispatching drivers, coordinating schedules, and tracking job assignments in a busy transportation setting. Communicate clearly with drivers, contractors, field employees, vendors, customers, and office staff. Maintain accurate records and follow up on paperwork, missing documents, and required information. Bilingual English/Spanish required. 1 to 2 years of administrative, clerical, dispatch, logistics, trucking, construction, transportation, or related experience preferred. Strong computer skills with the ability to learn new software and internal systems quickly. Experience with data entry, filing systems, document management, and general office support. Excellent verbal and written communication skills. Ability to multitask, prioritize, stay organized, and work efficiently under pressure. Comfortable communicating with a variety of personalities in a fast-paced operations environment. Professional, dependable, solution-focused, and able to take initiative. Strong attention to detail, follow-through, and ability to adapt to changing priorities. Preferred Qualifications Dispatching or driver coordination experience. Transportation, logistics, trucking, construction, or warehouse operations experience. Experience with DOT paperwork or related transportation documentation. Scheduling, route coordination, delivery coordination, or pickup coordination experience. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: The pay transparency policy is available here: For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #J-18808-Ljbffr AppleOne Employment Services