Accounts Payable Clerk

Job Description

Job Description

Responsible for completing payments and controlling expenses by receiving, processing, verifying and reconciling invoices.

This position has the potential to be hybrid , with the opportunity to work from home on Mondays and Fridays following successful onboarding and training.

PRINCIPAL DUTIES & RESPONSIBILITIES

1. Reconciles processed work by verifying entries and comparing system reports to balances.
2. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
3. Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
4. Reimburse employees by receiving and verifying expense reports.
5. Maintains accounting ledgers by verifying and posting account transactions.
6. Verifies vendor accounts by reconciling monthly statements and related transactions.
7. Maintains historical records and maintains files of supporting documentation in NetSuite and other accounting systems.
8. Assist with company credit card program, including tracking approvals, coding, and reconciliation in NetSuite
9. Reports sales taxes by calculating requirements on paid invoices.
10. Assists with the annual preparation and distribution of 1099’s
11. Protects organization's value by keeping information confidential.
12. Updates job knowledge by participating in educational opportunities.

KNOWLEDGE, SKILLS & ABILITIES

• High School Diploma or equivalent required
• Bachelor’s Degree in Accounting or Finance preferred
• 2 + years previous accounting experience required
• Ability to prioritize and multi-task in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner
• Ability to meet job-related deadlines
• Strong oral and written communication skills
• Strong organizational and analytical skills

WORKING CONDITIONS

Internal - Work is normally performed in a climate-controlled office environment.

External – Work is not performed externally.

PHYSICAL DEMANDS

Work involves standing and walking for brief periods of time, but most duties are performed from a seated position. Work normally requires finger dexterity and eye-hand coordination to operate a computer keyboard at moderate skill level. Work may require overtime to ensure project and reporting deadlines are met.

WORKING RELATIONSHIPS/CONTACTS

Internal – Frequent contact with Accounting department/departmental peers, other company departments and management.
External – Frequent contact with external vendors.

EQUAL OPPORTUNITY EMPLOYER

TIR is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.