HRIS Specialist

Position Overview This position serves as a functional expert in HRIS administration and human resources operations, responsible for ensuring the integrity, accuracy, and compliance of employee data across systems and processes. The role integrates system oversight, data analysis, and leave program administration while exercising independent judgment to resolve complex issues, support institutional decision‑making, and drive process improvements. Telework A hybrid telework schedule may be available. Responsibilities HRIS Administration, Data Governance, and System Oversight Administer and maintain the Human Resources Information System (PeopleSoft) and related platforms, ensuring data integrity, system functionality, and compliance with institutional, State, and Federal requirements. Analyze, approve, and execute complex employee lifecycle transactions (e.g., hires, separations, compensation changes, leave actions). Research, troubleshoot, and resolve complex system errors and data discrepancies, coordinating with IT, Payroll, Benefits, and external partners. Serve as a functional expert for HRIS processes, including personnel interface processing, master file loads, and system integrations; identify root causes of issues and implement corrective solutions. Data Analysis, Auditing, and Compliance Design and perform regular and ad hoc audits (e.g., leave balances, position changes, data integrity reviews). Analyze audit findings, identify trends or systemic issues, and develop recommendations for corrective action and process improvements. Prepare and deliver reports and data analyses for internal stakeholders and external reporting requirements. Leave Administration and Policy Interpretation Administer complex leave programs (e.g., Accident Leave, Parental Leave, advanced leave programs), serving as a primary point of contact for employees, departments, and external agencies. Interpret and apply HR policies, collective bargaining agreements, and State regulations to unique or sensitive employee situations, providing guidance and recommendations. Coordinate with internal and external stakeholders (e.g., IWIF, ESH, departmental HR representatives) to resolve leave‑related issues and ensure proper administration. Monitor and audit leave usage, identify discrepancies, and implement corrective actions in collaboration with departments. Process Improvement, Documentation, and Testing Evaluate HRIS and HR operational processes to identify inefficiencies, risks, and opportunities for improvement; design and implement enhanced workflows and controls. Develop, maintain, and standardize comprehensive procedures, documentation, and training materials. Lead and participate in system testing activities (e.g., upgrades, patches, enhancements). Stakeholder Consultation and Customer Support Serve as a subject matter expert and consultant to HR staff, payroll, departmental representatives, and employees on HRIS processes, data issues, and leave programs. Provide guidance on complex transactions, ensuring adherence to policies, and minimizing risk to the institution and employees. Manage and resolve HRIS‑related inquiries and service requests, prioritizing and escalating issues as appropriate. Required Minimum Qualifications Bachelor’s degree preferably in Human Resources, Business Administration, Information Systems, or a related field. Progressive experience in HRIS, human resources operations, payroll, or a related field, with demonstrated responsibility for managing complex transactions and data processes. Experience interpreting and applying HR policies, procedures, and regulations to varied and complex employee situations. Proven ability to analyze, troubleshoot, and resolve data discrepancies and system issues using independent judgment. Experience with HRIS platforms (e.g., PeopleSoft) and advanced proficiency in data tools such as Excel (e.g., pivot tables, formulas, data analysis techniques). Demonstrated ability to manage multiple priorities, meet critical deadlines, and maintain a high level of accuracy in a high‑volume environment. Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year‑for‑year basis with 30 college credits being equivalent to one year of experience. Preferred Qualifications Experience in a higher education or public sector environment. Experience with HRIS data governance, system administration, or leave of absence programs. Familiarity with institutional, State, and Federal reporting requirements (e.g., EEO, IPEDS). Experience participating in system implementations, upgrades, or testing. Background Screening Statement A background check will be required. Closing Date Open Until Filled Benefits UMBC offers a rich benefits package. 22 Days of Annual Leave 15 Days of Sick Leave 15 Holidays 3 Personal Days 8 credit hours per semester tuition remission Tuition remission at UMBC for eligible dependents after two years of FT employment Life and disability insurance Retirement plans (including the choice of joining the pension plan) Professional development opportunities Wellness opportunities Salary Salary: $64,000 to $70,000 depending on qualifications and experience. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Hours Full-time Type Regular FLSA Status Exempt Equal Opportunity Statement UMBC is an affirmative action/equal opportunity employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. Accommodation If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at View phone number on click.appcast.io or MD TTY Relay Service View phone number on click.appcast.io between 8:30 a.m. and 4:00 p.m. Monday through Friday. Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. #J-18808-Ljbffr