Quality and Regulatory Affairs Administrative Assistant

Job Description

Job Description

Position SummaryThe Quality & Regulatory Affairs Administrative Assistant is responsible for coordinating activities that support compliance with regulatory requirements and internal quality standards. This role involves managing document control, coordinating updates to policies, organizing team events and training. Essential Duties/Responsibilities:Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.Acts as a core member of the Quality Assurance and Product Safety Team, coordinating and facilitating team meetings, compliance updates, and off-site training and team activities Tracks, analyzes, and reports on findings from internal, third-party, and regulatory inspections to identify compliance trends and drive corrective actionsAdministers a comprehensive compliance training program for all animal food and fertilizer facilities, covering CGMPs, quality assurance policies, and other regulatory requirementsAdministers the company's PCQI program, including managing employee certifications, maintaining qualification records, and ensuring ongoing training requirements are metPartners with facility PCQIs and leadership to review, revise, and implement Current Good Manufacturing Practices (CGMPs), ensuring policies reflect the latest regulatory standards and best practicesManages and enhances the document control system (e.g., SharePoint) for all quality and regulatory documentation, ensuring information is current, accessible, and secureMaintains annual training and meeting calendars for the Quality Assurance and Product Safety TeamOther duties as assignedMinimum Qualifications:Associates degree2+ years of experience Ability to manage multiple projects and deadlines simultaneouslySuccessful applicants must be able to complete FSPCA Preventive Controls for Animal Food (PCQI) certificationProficient in Microsoft Office Suite (Word, Excel, Visio, SharePoint)Preferred Qualifications: Experience in food/feed safety certification programsExperience with learning management systemsPCQI CertificationGeneral knowledge of rendering processes, animal byproducts, and/or animal food ingredient processesHighly organized; attention to detail; self- motivatedExceptional communication skills, both written and oralWorking Conditions and Physical DemandsN/A | Occasionally = up to 20% | Frequently = 21% to 50% | Constantly = at least 51%Working EnvironmentOccasionally - Exposed to unpleasant or disagreeable physical environments such as high noise level, strong odors, and/or exposure to heat and cold Occasionally - Exposed to bio hazardous conditions N/A - Exposed to toxic or caustic chemicals which mandate attention to safety considerationsN/A - Exposed to Electrical hazards; risk of electrical shockN/A - Handles or works with potentially dangerous equipmentOccasionally - Travels to offsite locationsPhysical Demands Constantly - Must be able to remain in a stationary position (Sit)Frequently - Must be able to move about inside/outside office or work location (Walk)Constantly - Operates a computer and other office machinery (Use hands to finger, handle or feel)Frequently - Must be able to position one's self to maintain computers in the lab, including under desks and in the server closet (Stoop, kneel, crouch, or crawl)Occasionally - Must be able to ascend/descend on a ladder (Climb or balance)Frequently - Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions (Talk, hear, taste, smell)Weight and Force Demands Constantly - Up to 10 pounds Frequently - Up to 25 pounds N/A - Up to 50 pounds N/A - Up to 100 pounds N/A - More than 100 pounds Darling Ingredients is an equal opportunity employer and gives consideration to qualified applicants without regard to race, color, creed, religion, age, pregnancy, sex, sexual orientation, gender identity, national origin, genetic information, physical or mental disability, military service, protected veteran status, or any other characteristic protected by applicable federal, state and local law. Know Your Rights: If you would like more information, please click on the link and paste into your browser: