Procurement & Supply Chain Specialist

Job Description

Job Description

Who We Are

As experts in print, mail, and digital communications for over 25 years, our best-in-class communications management solutions have enabled our 1,500+ customers to reach their organizational goals time and time again. While that sets us apart for our customers, what sets us apart for our employees is our strong team culture, industry impact, and ability to take one's career to the next level.

Doxim's next Procurement & supply chain Specialist

Are you passionate about keeping business moving, this role drives the seamless flow of goods and services from supplier to customer. By building strong supplier partnerships, negotiating smart deals, and optimizing logistics, ensure the right products are delivered at the right time, quality, and cost and helping the business operate efficiently and stay ahead of the competition.

Job description

• Manage inventory across assigned locations, including demand planning, usage analysis, replenishment strategies, and lead time optimization

• Develop forecasts and recommend inventory targets; proactively manage inventory to balance service levels, cost, and risk of shortages or excess

• Monitor inventory positions and take proactive actions to mitigate supply disruptions and constraints

• Produce and maintain reports, dashboards, KPIs, and cost models to support inventory and sourcing decisions and ensure data accuracy

• Execute inventory control activities such as cycle counts, reconciliations, and off-site inventory management; investigate discrepancies and implement corrective actions

• Provide backup support to sites

• Ensure compliance with procurement policies, inventory controls, contractual obligations, and regulatory/audit requirements

• Support sourcing activities, including supplier identification, quote evaluation, and participation in RFx processes (RFQ, RFI, RFP)

• Create, manage, reconcile, and maintain purchase orders in alignment with company policies and procedures

• Coordinate with suppliers to confirm orders, track shipments, and resolve delivery, quality, and invoicing issues

• Monitor and evaluate supplier performance, supporting continuous improvement, cost optimization, and relationship management efforts

• Conduct spends analyses and cost evaluations to identify savings opportunities and improve value delivery

• Support vendor lifecycle activities, including onboarding, qualification, compliance validation, and master data maintenance

• Manage vendor documentation, ensuring compliance, accuracy, and completeness

• Maintain accurate, up-to-date supplier records, contracts, certifications, and system data

• Collaborate cross-functionally with internal stakeholders to align supply chain, operational, and business objectives

• Identify trends, risks, and opportunities to improve inventory management, sourcing strategies, and reporting processes
• Participate in audits, supplier reviews, system enhancements, and strategic initiatives

• Provide operational, administrative, and project support to enable organizational growth and transformation
• Perform additional duties as assigned

Skills

• Strong analytical and problem-solving capabilities

• Ability to manage multiple priorities and sourcing workflows

• Strong and effective communication skills, both verbal and written

• Intermediate negotiation and cost analysis capabilities

• Ability to interpret data and translate insights into actions

• Strong cross-functional collaboration skills

• Attention to detail with ownership of accuracy and process compliance

• Engages stakeholders through well-structured and compelling presentations

• Maintains a positive, professional work environment by minimizing conflict and focusing on productive collaboration

• Ability to work independently while contributing to team goals

• Strong Customer Service mindset with internal and external partners

• Proactive mindset that focuses on solutions and embraces challenges
• Builds strong relationship with internal and external stakeholders

Education & Certifications

• High School Diploma or GED required along with post-secondary education.
• Certifications or equivalent work experience in Business Administration, Supply Chain, Procurement, or a related field preferred.

System Knowledge

• Intermediate knowledge of ERP, procurement, and inventory systems

• Experience with reporting tools and data extraction for analysis

• Intermediate in Microsoft Excel (formulas, pivot tables, basic analysis)

• Skilled in Adobe software for creating visual and written content

• Understanding of sourcing systems and RFx processes

• Knowledge of vendor master data management and procurement documentation

• Print industry experience

• Familiarity with inventory tracking, replenishment, and forecasting tools

• Understanding of compliance requirements and audit processes

• Intermediate knowledge in vendor onboarding, compliance and record maintenance

Physical Demands

• Majority of work performed seated with prolonged computer usage

• Ability to lift up to 20 pounds

• Ability to work at a computer for extended periods; strong vision requirements for detailed work

Years of Experience

• 3–8 years of experience in print sourcing, procurement, inventory management, supply chain or related operational support roles

Why Doxim?

Work Environment That Suits You : Our opportunities come in all shapes and sizes; from fully remote, to in-office, to hybrid; across North America, South Africa, and Europe.

Benefits That Fit : As of Day, 1 of employment, our flexible benefit options have you covered from healthcare to employer-matched retirement savings and everything in between.

Growth That Excites : We are passionate about nurturing talent from within so this won't be just a job – it will be a journey.

Time Off That Recharges : Take the breaks you deserve with our generous PTO policy designed to help you rest, reset, and return at your best.

Refer & Reap the Rewards : Love working at Doxim? When you refer talented people to join us, you'll earn a bonus through our Employee Referral Program. Great people know great people!

Thank you for your interest in Doxim! Due to the volume of applications we receive, only selected candidates will be contacted.

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Be aware of suspicious recruitment activity during your job search. Doxim will only reach out to interview, make an offer of employment, or conduct onboarding activities for candidates who have applied directly to one of our open roles. When interviewing for a position, the candidate experience will include live interaction, such as a video call or in-person interview, with a Doxim Talent Acquisition team member and/or company employee(s). We will never ask for any money or payments from applicants at any point in the hiring process. We will only reach out from a @doxim.com email address; no other email addresses will be used. Remain vigilant and if you think you are a victim of an employment scam, please contact your local law enforcement agency