IT Asset Management Specialist

OverviewWe are seeking an IT Asset Management (ITAM) Specialist to oversee the lifecycle, inventory, and compliance of technology assets across the organization. This highly visible, hands-on role is responsible for maintaining accurate asset records, managing hardware and software inventories, supporting license compliance efforts, and ensuring asset-related data remains audit-ready and reliable.The ideal candidate will bring experience with IT asset management processes, inventory reconciliation, device lifecycle management, and ITAM/CMDB platforms. This role partners closely with IT Operations, Security, Procurement, Finance, and external vendors to ensure technology assets are effectively tracked, maintained, and optimized throughout their lifecycle.Key ResponsibilitiesIT Asset Lifecycle ManagementManage the full lifecycle of IT assets, including receiving, asset tagging, deployment, assignment, transfer, recovery, repair, refresh, and disposal.Support employee onboarding and offboarding by ensuring timely device provisioning, return, redeployment, and secure retirement.Coordinate warranty replacements, vendor returns (RMAs), repair activities, and certified IT asset disposition (ITAD) processes, including chain-of-custody and data destruction documentation.Asset Inventory, CMDB & Data IntegrityMaintain accurate asset records within ITAM and CMDB platforms, including ownership, location, status, warranty, configuration, cost center, and procurement information.Reconcile data across inventory tools, endpoint management systems, procurement records, vendor portals, and physical inventories to identify and resolve discrepancies.Perform cycle counts, site inventories, and audits while ensuring adherence to asset standards, naming conventions, and data governance practices.Identify and correct duplicate, stale, orphaned, or inaccurate asset records to maintain a reliable system of record.Software Asset Management & License ComplianceTrack software licenses, maintenance agreements, SaaS subscriptions, and cloud assets to ensure compliance and cost optimization.Support vendor audits, license true-ups, renewal tracking, and software compliance reviews.Identify opportunities to reclaim, reassign, or eliminate unused licenses and subscriptions while helping identify unapproved software and shadow IT.Procurement, Reporting & Audit SupportPartner with IT, Procurement, Finance, Security, and vendors to support technology purchasing, receiving, inventory planning, and asset governance.Reconcile purchase orders, invoices, receiving records, and asset data to ensure financial and inventory accuracy.Produce reports and metrics related to inventory, asset aging, lifecycle planning, warranties, licenses, and compliance.Maintain asset management policies, procedures, and documentation while ensuring audit-ready records are available for internal and external reviews.