Assistant-Administrative

divh2Administrative Assistant Neurosurgery (Onsite)/h2pSchedule: MondayFriday, 8:00 a.m. 4:30 p.m. Location: Riley Hospital for Children/ppThis is a highly visible administrative role supporting the Chief of Neurosurgery at Riley Hospital for Children. The ideal candidate will bring strong organizational and executive-level administrative skills, a calm and professional presence, and the ability to thrive in a fast-paced, pediatric healthcare environment./ph3Role Overview/h3pProvides basic administrative and technical support for leaders and teams. Manages schedules and calendars, coordinates meetings, supports daily administrative operations, and handles inquiries as appropriate. Work is performed with basic guidance and direction, with accountability for accuracy, discretion, and responsiveness./ph3Key Responsibilities/h3ulliSchedule surgeries and clinic appointments/liliCoordinate schedules and meetings for physician leaders/liliAssist with patient check-out and appointment coordination/liliSchedule imaging and referrals/liliSupport other administrative staff as needed/liliMaintain and update trackers, spreadsheets, and reports/liliCollaborate effectively with providers, service lines, and support teams/liliDemonstrate discretion and professionalism when handling sensitive information/li/ulh3Benchmarks for Success/h3ullistrong3 Months/strong ulliInternal candidates: Proficient in role expectations/liliExternal candidates: Learning surgical scheduling workflows and coordination with other service lines/li/ul/lilistrong6 Months/strong ulliIncreased independence and confidence across responsibilities/li/ul/lilistrong12 Months/strong ulliFully proficient and functioning as a trusted administrative partner/li/ul/li/ulh3Skills for Success/h3ulliStrong Microsoft Office Suite skills (Word, Excel, PowerPoint)/liliExecutive-level administrative capability/liliCalm, professional, and composed demeanor/liliStrong time-management and prioritization skills/liliTeam-oriented mindset and willingness to support others/liliFlexible, adaptable, and collaborative approach/liliAbility to work effectively in a high-volume, fast-paced environment/li/ulh3Culture Environment/h3ulliFast-paced healthcare setting/liliPediatric patient population/liliHigh expectations for professionalism, confidentiality, and discretion/liliCollaborative, team-based environment supporting clinical excellence/li/ulh3Qualifications/h3ulliHigh School Diploma or GED required/lili03+ years of relevant experience (Previous administrative experience preferred)/liliExperience working in a matrixed or complex organization is a plus/liliBasic proficiency in Microsoft Word, Excel, and PowerPoint/li/ul/div