Administrative Assistant II
Denken Solutions
On-Site role Job Description:
About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.
For more relevant job opportunities please visit our website: Denken Solutions Careers
- The Administrative Assistant II provides comprehensive administrative and clerical support to multiple managers and/or departments in a fast-paced office environment.
- The ideal candidate has 1-2 years of administrative support experience, strong organizational and communication skills, and proficiency in Microsoft Office applications.
- This role involves coordinating meetings and travel arrangements, managing calendars, preparing reports and documents, maintaining records, responding to inquiries, assisting with departmental budgets, and supporting daily office operations.
- The successful candidate will be detail-oriented, professional, adaptable, and capable of managing multiple priorities with minimal supervision.
- Provide administrative and clerical support to multiple managers and/or departments.
- Coordinate meetings, conferences, and departmental events, including scheduling, travel, lodging, presentation materials, and equipment.
- Manage calendars, meeting schedules, appointments, and event details.
- Prepare, format, proofread, and maintain correspondence, reports, presentations, and other departmental documents.
- Maintain databases, filing systems, departmental records, websites, and other administrative resources.
- Research, analyze, and summarize information and data to support reports, charts, graphs, spreadsheets, and presentations.
- Assist with departmental budgets, process expense reports, and maintain financial and account records.
- Answer and screen incoming calls, route inquiries, take messages, greet visitors, and provide routine information to internal and external customers.
- Respond to inquiries regarding departmental policies, procedures, and administrative processes.
- Order office supplies and equipment, monitor inventory, and coordinate repair and maintenance requests.
- Identify and resolve routine administrative issues using established policies and procedures; research information as needed.
- Handle confidential information and sensitive matters with professionalism and discretion.
- Meet deadlines, prioritize competing tasks, and maintain accurate records in a fast-paced environment.
- Provide administrative coverage and support to other departments during periods of increased workload, employee absences, or as required by business needs.
- High school diploma or equivalent preferred.
- One to two years of administrative or clerical support experience preferred.
- Intermediate or higher proficiency in Microsoft Word, Excel, and PowerPoint.
- Familiarity with standard office procedures, administrative practices, and report generation.
- Proficiency in internet research and general computer applications.
- Strong verbal and written communication, listening, and interpersonal skills.
- Excellent organizational, analytical, problem-solving, and time-management skills.
- Ability to manage multiple tasks, meet critical deadlines, and work with minimal supervision.
- Strong attention to detail and accuracy in documentation and recordkeeping.
- Ability to interact professionally with the public, customers, and colleagues in person and over the telephone.
- Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information.
- Professional, friendly, and customer-service-oriented demeanor.
- Flexibility to support multiple departments and adjust to changing business priorities.
- Initiative to identify opportunities for improving administrative processes.
- Ability to interpret and follow established policies and procedures while independently resolving routine issues.
- Strong multitasking skills and the ability to perform effectively in a fast-paced office environment.
About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.
For more relevant job opportunities please visit our website: Denken Solutions Careers
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant II in Irvine, CA vacancy
$120k - $150k
...Job Description Job Description Job Title: Scheduler II/III Location: APSI Corporate Office located at 8885 Research Dr,... ...performance, including cash flow forecasts and earned value metrics. Assisting with the preparation of “what-if” scenarios to assess schedule...SuggestedFor contractorsWork experience placementImmediate startAPSI Construction Management
Irvine, CA6 days ago$62.1k - $103.5k
...: Executive Assistant II The Executive Assistant II, under minimal supervision, provides advanced general administrative support to a department or group of professionals for BE2 and below. They regularly interact with executive management and all levels of employees...SuggestedFull timeWork experience placementWork at officeMonday to FridayFlexible hoursComerica
Costa Mesa, CA9 days ago$70.31k - $95.4k
...Bio-Rad is searching for a Research Associate II to support the R&D New Product Development group. The position requires a strong knowledge of laboratory experimentation, general chemistry, and clinical chemistry. As a Research Associate II, you will be working under...SuggestedWork at officeBio-Rad Laboratories
Irvine, CA4 days ago$70.31k - $95.4k
...Bio-Rad is searching for a Research Associate II to support the R&D New Product Development group. The position requires a strong... ...Rad Laboratories, Inc. Other People Viewed Senior Stock Administrator Hercules California EHS Specialist II- Temporary Irvine...SuggestedTemporary workFixed term contractWork at officeBio-Rad Laboratories
Irvine, CA1 day ago$70.31k - $95.4k
...Job Description Job Description Bio-Rad is searching for a Research Associate II to support the R&D New Product Development group. The position requires a strong knowledge of laboratory experimentation, general chemistry, and clinical chemistry. As a Research Associate...SuggestedWork at officeBio-Rad Laboratories, Inc.
Irvine, CA17 days ago- ...JOB SUMMARY: Under the direction of the VP of Home and Care Services and the Director of Enhanced Care Management, Administrative Assistant II supports Enhanced Care Management (ECM) services by overseeing client referral flow and maintaining daily operational...For contractorsWork at officeLong distance
FSO SKILLED PERSONNEL
Santa Ana, CA28 days ago $25 - $28 per hour
...Position Overview: Ultimate Staffing Services is actively seeking a friendly and organized Receptionist/Administrative Assistant to join their client's team in Irvine. This role is essential for ensuring smooth daily operations and providing exceptional service to both...Hourly payWork at officeLocal areaMonday to FridayDay shiftUltimate Staffing
Costa Mesa, CA3 days ago$19 - $26.86 per hour
...incumbent is responsible for scheduling surgeries (if applicable) and/or referral and prior authorization an Office Assistant II you willutilize administrative/clinical knowledge to schedule appropriate procedures/surgeries per providers orders. As an Office Assistant II...Full timeWork experience placementWork at officeLocal areaMonday to FridayFlexible hoursWeekend workAfternoon shiftHeywood Medical Group
Westminster, CA7 days ago$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part‑time, retail fields & more. Must be 16 years of age or older...Hourly payPart timeWork at officeRemote workWork from homeFlexible hoursJobconversion, LLC
Irvine, CA-14- Scheduler II - Irvine, CA Anticipated Start Date: ASAP Pay Range: $150/yr Daily Responsibilities: As a... ...Reviewing contractor baseline and monthly schedule updates. • Assisting with the preparation of "what-if" scenarios to assess schedule...Temporary workFor contractorsWork at officeImmediate start
TRS Staffing Solutions
Irvine, CA21 days ago - ...Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube. Job Description The Principal Research Scientist II / Associate Director provides scientific, technical, and people leadership for the formulation and process development of sterile...Full timeWork experience placementLocal area
AbbVie
Irvine, CA14 days ago - ...AbbVie seeks a Principal Research Scientist II/Associate Director to lead formulation and process development of sterile liquid eyecare products. The role directs development from early research through commercialization, managing teams and collaborating across functions...
AbbVie
Irvine, CA11 days ago $25 - $28.84 per hour
...Customer Service Representative II At Lantronix, we are powering innovation through connected intelligence. We help customers around... ...orders Manage Customer service mailbox and inquires Assist with backlog and shipments reports to ensure accurate forecast data...Temporary workInternshipWork at officeFlexible hours$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Must be 16 years of age or older...Hourly payPart timeWork at officeRemote workWork from homeFlexible hoursJobconversion, LLC
Costa Mesa, CA3 days ago- ...Financial Service Representative II (Teller II) Sacramento Credit Union is seeking candidates who enjoy being of service to customers... .... Individuals who derive satisfaction and accomplishment from assisting others would be successful in our environment. All Tellers...Temporary workWork experience placementWork at office
Sacramento Credit Union
Irvine, CA1 day ago $25 - $29 per hour
...and being part of something bigger, we'd love to meet you. The Role DK Law is seeking an experienced Pre-Litigation Legal Assistant to support our Negotiations Department and help move personal injury cases efficiently toward resolution. This role is ideal for a...Hourly payFull timeWork at officeLocal areaMonday to FridayShift workDK Law
Costa Mesa, CA23 hours ago$20 - $22 per hour
...Front Desk & Administrative Assistant Job Opportunity: Front Desk & Administrative Assistant Location: Irvine, CA (Irvine Campus) - 800 Roosevelt, Irvine, CA 92620 Job Type: Part Time/ Full Time Start Date: ASAP Pay Range: $20-22/hr About Us Think...Full timePart timeWork at officeImmediate startRemote workWeekend workThink Academy US
Irvine, CA4 days ago- ...MARKETING ADMINISTRATIVE ASSISTANT Costa Mesa, CA Boardwalk Investments Group, LLC ("Boardwalk") is a privately held investment company headquartered in Costa Mesa, California, with a portfolio spanning commercial real estate, hospitality, restaurants, and lifestyle...Work at officeShift work
Boardwalk Investments Group LLC
Costa Mesa, CA2 days ago - ...Our client is seeking a highly organized, proactive, and professional Senior Administrative Assistant to support senior leadership. This individual will play a critical role in keeping executives organized, managing competing priorities, and ensuring day-to-day operations...For contractorsWork at officeLocal area
Vaco
Irvine, CA3 days ago - ...Administrative Assistant This is a full-time, benefited position, supporting the CEO and Admin Team. In addition to being the Admin Assistant, this position also maintains medical staff services and credentialing/privileging, obtains necessary information to complete...Full timePart timeWork at officeFlexible hours
Encompass Health
Tustin, CA3 days ago $60k - $75k
...Administrative Assistant Benefits: Health insurance, opportunity for advancement, paid time off, training & development, free food & snacks, 401(k), 401(k) matching, bonus based on performance, company parties, competitive salary, dental insurance, employee discounts...Work at officeIICRC
Irvine, CA4 days ago$29.7 per hour
...please visit us at Follow @abbvie on LinkedIn, ( Facebook, Instagram ( , X ( and YouTube. ( Job Description The Senior Administrative Assistant, Biological Research is a full-time onsite role that provides administrative support to the VP of Biological Research and...Full timeTemporary workWork at officeLocal areaFlexible hoursAbbVie
Irvine, CA4 days ago- Location: Costa Mesa, California, United StatesCompany: AAPCPosted: 2026-10-06AAPC is seeking a Coder II in Costa Mesa, CA to review clinical documentation, apply ICD-10-CM codes, and support billing, reporting, and compliance. The role requires 2+ years of coding experience...
AAPC
Costa Mesa, CA23 hours ago $24 - $27 per hour
...seeking a highly organized and proactive Legal & Compliance Assistant to support the daily operations of the Legal and Compliance functions... ...responsible for coordinating legal documentation, contract administration, compliance activities, and operational processes that help...Full timeContract workWork experience placementInternshipWork at officeLocal areaVisa sponsorshipWork visaTTE Technology Inc
Irvine, CA16 days ago- Description Summary The administrative Assistant will perform a variety of administrative and clerical tasks. The main duties of the Administrative Assistant include providing support to our managers and employees and assisting with daily office needs. Assist in processing...Full timeWork experience placementWork at office
$25 - $28 per hour
...Maintain critical path analysis and reporting deviations against the master schedule; Maintaining change management program; Assisting with identifying out-of-scope work items and creating change order requests to be presented to client; Preparing and submitting...Hourly payFull timeContract workFor contractorsLocal areaMonday to FridayNight shiftZero Impact Energy Group
Costa Mesa, CA4 days ago- ...a business and civil litigation law firm serving clients across multiple states. We are seeking a full-time Receptionist/Administrative Assistant to join our Irvine office. This position is ideal for someone who is professional, organized, detail-oriented, and enjoys...Full timeWork at office
Plante Huguenin Launi Kahn LLP
Irvine, CA10 days ago - ...building the Firm's future.Position SummaryGreenberg Gross LLP is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support day-to-day operations and cross-functional projects across the firm. This role is ideal for someone who thrives...Full timeWork at office
Greenberg Gross LLP
Costa Mesa, CA3 days ago $28 - $32 per hour
...Position: Administrative Assistant Firm: BML Wealth Management Location: Irvine CA Overview: BML Wealth Management is a retirement planning and wealth management firm located in Irvine CA . We believe everyone should be able to live the retirement theyve...Work at officeMonday to FridayAfternoon shiftAdvisor Employee Services
Irvine, CA7 days ago- ...Job Description Job Description Position Summary: The Administrative Assistant (AA) will work closely with the property management team to assist in overseeing all aspects of the building’s general operations. The AA will perform administrative duties related to...Summer workFlexible hours
Essex Realty Management, Inc
Irvine, CA25 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant II. Be the first to apply!
Related searches
- temporary admin assistant Irvine, CA
- administrative assistant remote Irvine, CA
- part-time administrative assistant Irvine, CA
- operations administrative assistant Irvine, CA
- team administrator Irvine, CA
- team assistant Irvine, CA
- department administrative assistant i Irvine, CA
- business assistant Irvine, CA
- administrative assistant police department Irvine, CA
- engineering team administrator Irvine, CA