Medical Staff Scheduler

Sheridan Memorial Hospital

At Sheridan Memorial Hospital, we proudly rank in the top 13.6% of U.S. hospitals, recognized by the Centers for Medicare and Medicaid Services. With over 850 dedicated employees and 100+ expert providers across 25 specialties, we are committed to exceptional, patient-centered care. Set in northern Wyomings stunning Big Horn Mountain foothills, Sheridan offers outdoor adventure and community charm. Our hospital combines cutting-edge technology with a collaborative, innovative culture. Join a team that values your skills, fosters growth, and empowers you to impact lives meaningfully.

This support staff will work to ensure continuous, compliant, and efficient provider and APC coverage across Sheridan Memorial Hospital (SMH) Hospitalist, Emergency Department, Radiology, and Anesthesiology services while balancing patient care needs, contracts, and provider satisfaction. This person will support the Chief Medical Officer (CMO) and report to the Medical Staff Services Manager.

Essential Job Functions

• Employ a standardized method of communication with providers to notify, create and implement monthly coverage schedules at least 60-90 days out.
• Maintain call after-hours phone service, as well as, loading schedules electronically in our approved communication system (i.e. Clarus) to ensure all calls are transferred appropriately.
• Collaborate with Medical Staff services to ensure coverage aligned with locums for uncovered shifts, scheduling housing and orientation schedules.
• Distribute / publish schedules to appropriate electronic venues and scheduling databases (ie Qgenda).
• Responsible for completing time cards for providers or collaborating with managers of clinics with hybrid providers to complete time cards, ensuring all updates are communicated timely and accurately to downstream users (accountants, payroll, etc).
• Coordinate contingency and gap coverage to ensure appropriate back-up plans for illness or unexpected census spikes with applicable schedules.
• Manage PTO, CME (Continuing Medical Education), and Leave (FMLA, personal, etc.) time tracking.
• Maintain fair and transparent processes for scheduling based on organizational priorities.
• Ensure schedules comply with Provider contracts, including shift minimums and call expectations, while balancing coverage gaps and credentialing limitations.
• Act as a liaison between physicians/APCs, managers, CMO, and medical staff team as necessary.

Position Qualifications

Education, Experience, License:

• High School graduate or equivalent, required.
• Experience with scheduling, preferred.
• Previous exposure to healthcare in a hospital or clinic setting, preferred.

Additional Skills:

• Ability to read, write and communicate effectively in English.
• Strong Analytical Thinking skills
• Efficient computer knowledge and experience with Microsoft products such as Word, Excel, Outlook, etc.
• Attention to detail.
• Ability to multitask and prioritize work
• Ability to communicate clearly, establishing cooperative relationships with providers, peers, management and stakeholders both internal and external to the organization.
• Understand and respond to others needs and priorities.
• Excellent organizational skills to set priorities.

Specific demands not listed: Possible exposure to blood and or body fluids / infectious disease / hazardous waste requiring the use of Personal Protective Equipment. Exposure to odorous chemicals / specimens and Latex products. Pre-employment drug and alcohol screening is required.

Sheridan Memorial Hospital is an equal opportunity/Affirmative Action employer and gives consideration for employment to qualified applicants without regard to race, color, religion, age, sex, national origin, disability or protected veteran status. If you would like more information about your EEO rights as an applicant under the law, please click here.