Human Resources Specialist

About the Role Join the award-winning team behind Canon USA! Canon Information Technology Services (CITS), headquartered in Chesapeake, Virginia, is seeking a Human Resources Specialist to support a variety of HR programs and initiatives that enhance the employee experience and drive organizational success. In this role, you will partner with employees, managers, and HR leadership to support onboarding, employee lifecycle activities, HR operations, compliance, engagement initiatives, and other key Human Resources functions. This is an excellent opportunity for an HR professional who thrives in a collaborative environment and is passionate about delivering exceptional service. Why Join Canon ITS? Medical, dental, and vision insurance Company-paid holidays Generous paid vacation and sick leave 401(k) with company match Tuition reimbursement Employee discounts through the Canon Company Store Professional development opportunities And much more! Work Arrangement This position follows a hybrid work model. Employees are scheduled to work in the office two fixed days per week and may work remotely up to three fixed days per week. Employees also have the flexibility to work from the office during normal business hours on remote-designated days if preferred. Compensation In accordance with applicable laws, the salary range for this position is $54,460 – $74,770 annually. Actual compensation will be based on factors such as experience, skills, and education. Your Impact Manage new hire onboarding and orientation, including processing new hire paperwork, verifying I-9 documentation, coordinating IT setup, and supporting orientation delivery for new employees. Process and maintain employee lifecycle changes within HR and operational systems, including promotions, transfers, and other employment actions. Maintain HRIS data integrity by preparing and analyzing reports, managing employee records (including compensation, personal information, and leave data), and ensuring compliance with applicable local, state, and federal regulations. Conduct regular audits of employment records to ensure accuracy and compliance. Support and perform tasks required to administer and execute human resources programs, including compensation, benefits, and leave; corrective action and investigations; performance and talent management; productivity, recognition, and engagement; and training and development. Serve as a point of contact for employee inquiries by providing guidance on HR policies, procedures, and practices, assisting with employment verifications, responding to basic benefits and policy questions, and managing HR inboxes to route or resolve requests appropriately. Plan and execute employee engagement activities and events, including team meetings, recognition programs, wellness initiatives, training sessions, and other engagement efforts. Maintains intranet content to ensure timely, accurate communication about events and initiatives. Provide offboarding support to existing employees, including collecting exit interview data, providing offboarding information, coordinating equipment return, and transacting terminations. Identify opportunities for process improvement and recommend enhancements to policies, systems, and workflows. Analyze business processes and participate in HR projects and initiatives as assigned. About You: The Skills & Expertise You Bring Bachelor's degree in Human Resources, Business Administration, or a related field required. 3–5 years of progressive Human Resources experience. Strong knowledge of HR principles, practices, employment law, and regulatory compliance. Proficient in HRIS platforms (Workday experience preferred) & Google Workspace applications (including Gmail, Chat, Sheets, and Docs). Highly organized with strong attention to detail, excellent time management, and the ability to effectively prioritize. Polished interpersonal skills with the ability to manage sensitive and confidential situations and information with discretion, professionalism, and diplomacy. Comfortable with being at the forefront of change; and supports continual improvements. Ability to establish and maintain collaborative working relationships across the organization at all levels. Company Overview Canon Information Technology Services, Inc. - The environment at Canon ITS is energetic and diverse. Our team is comprised of a wide variety of people in positions that help our employees grow and develop their careers. Statement of Policy on Equal Employment Opportunity Canon is committed to providing equal employment and advancement opportunities to all qualified persons without regard to race, sex, marital status, sexual orientation or affectional preference, color, religion, national origin, age, disability, or veteran status, unless a bona fide occupational qualification exists. Our commitment is to assure full opportunity for all employees in order that they may achieve their highest potential and to assure progressive employment practices that conform to the letter and spirit of federal, state, and local laws regarding equal employment opportunities. Canon’s policy is to: Recruit, hire and promote for all job classifications without regard to race, color, religion, sex, age, sexual orientation, disability or national origin. Base decisions on employment so as to further the principle of equal employment opportunity. Ensure that promotion decisions are made in accordance with the principles of equal employment opportunity by imposing only valid requirements for promotional opportunities. Ensure that all other personnel actions (such as compensation benefits, transfers, layoffs, company sponsored training, education, tuition assistance, social and recreation programs) will be administered without regard to race, color, religion, sex, age, sexual orientation, disability or national origin. Workplace Accommodation Request - HR Accessibility - Reasonable Accommodation Canon I.T.S. is committed to the employment and advancement of qualified disabled veterans and other individuals with disabilities. If you feel you require a reasonable accommodation to apply for a position with Canon I.T.S., please call our Toll-free TDD Support Line for the Hearing Impaired Monday - Saturday (excluding holidays) at View phone number on click.appcast.io, Eastern time from within the US. For all other reasonable accommodation requests, please call View phone number on click.appcast.io. You will be asked to provide information on the open position you are applying for online and the details on the reasonable accommodation you are requesting. Pay Transparency Policy Statement The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Canon ITS is a tobacco-free work environment. Notice to Recruiting Firms/Agencies Canon ITS typically recruits candidates directly, rather than through a third party recruiting firm or agency. Canon ITS will pay a recruiting fee only when a candidate is submitted for consideration to our company through our applicant tracking system, by direct invitation of Canon ITS, and if Canon ITS has a contract with the recruiter. Canon is proud to be an equal opportunity employer. Minority/Female/Individuals with Disabilities/Protected Veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. To read more about employment discrimination protections under federal law, click here #CITS Workstyle Description Hybrid - This position offers a hybrid work schedule requiring you to be in the office Tuesdays and Wednesdays and an option to work from home the remainder of the week (unless a specific business need arises requiring in-office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs. Beginning July 2026, our in office days will change to Wednesday and Thursday. #J-18808-Ljbffr Canon Solutions America