Specialist - HRIS

Specialist - HRIS

The HRIS Specialist provides comprehensive support to the Human Resources team to ensure efficient and effective HR operations. The Specialist performs a broad range of data-related functions, including data entry, data maintenance, audits, and validation for all employees within the HR management system and associated platforms.

The Specialist maintains the highest standards of accuracy, timeliness, and confidentiality, and contributes significantly to effective communication and service delivery within Human Resources and across the college community.

Location to be determined.

Responsibilities

• Enter and verify employee information against supporting documentation, generate routine reports and queries, and validate outputs to ensure data integrity.
• Research and obtain additional information for incomplete or missing documents.
• Adhere to established procedures for maintaining employee records and related HR data, ensuring consistency and compliance with institutional standards.
• Facilitate the transition of paper documentation to digital formats by accurately uploading, indexing, and maintaining records within the electronic employee records management system.
• Ensure ongoing compliance with college policies and all applicable state and federal regulations through diligent review and adherence to established procedures.
• Conduct regular audits of HRIS data to maintain accuracy, integrity, and alignment with institutional policies and standards.
• Collaborate closely with cross-functional HR team members, as well as payroll and budget offices, to promote data accuracy and seamless operational processes.
• Provide responsive administrative support to the HR team, addressing general inquiries and matters related to employee records with professionalism and efficiency.
• Respond promptly to requests for information, facilitating appropriate access to relevant records in accordance with established guidelines.
• Partner with the USG System Office to troubleshoot system-related issues, escalating concerns as appropriate to ensure timely resolution.
• Maintain and update the HR knowledge base to ensure information remains accurate, accessible, and current.
• Support employees and managers in understanding and applying HR policies, offering clear guidance on HR processes and procedures.
• Assist with sensitive and confidential matters, exercising the highest degree of discretion and sound judgment.
• Contribute to the successful execution of HR initiatives and special projects as assigned.
• Perform other duties as assigned.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Higher Education Administration, or a related field; or combination of education and experience
• Ability to learn, adapt to and effectively leverage new technologies and tools to enhance efficiency and service delivery
• Knowledge of federal, state and local laws and regulations related to Human Resources with the ability to apply this knowledge appropriately in daily practice
• Ability to interpret and execute policies and procedures in alignment with institutional standards
• Skill in customer service with the ability to effectively communicate both verbally and in writing with a wide range of contacts
• Skill in analysis and problem-solving with the capacity to assess issues thoughtfully and recommend practical solutions
• Ability to manage sensitive and confidential information with discretion and professionalism
• Skill in time management with the ability to focus on attention to detail and quality outcomes
• Ability to manage multiple tasks and projects simultaneously while meeting established deadlines

Preferred Qualifications

• HR professional certification through the Society for Human Resource Management (SHRM-CP or SHRM-SCP) or the HR Certification Institute (PHR or SPHR)

Proposed Salary

$53,000 annually

Required Documents to Attach

• Resume
• Cover Letter
• Transcripts

Apply Before Date

Applications will be reviewed as received.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Highlands College, as determined by Georgia Highlands College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.